Response to Supplier / Seller

The document titled 'Response to Supplier / Seller' is an important communication tool used to address errors or discrepancies in a supplier or seller's statement. It serves as a written response to inform the supplier or seller about the identified errors and the actions taken to rectify them.

 

The entire document consists of a letter format and is divided into several sections. The first section includes the account job company's information, such as the company name and address. This information helps in identifying the sender of the response.

 

The second section is the salutation, where the recipient's title and last name are mentioned. This section establishes a formal tone and addresses the recipient directly.

 

The third section is the body of the letter, which contains the main content. It starts with a brief introduction stating the purpose of the letter, which is to address the errors found in the supplier or seller's statement. The first error is highlighted in point form, mentioning the specific details, such as the currencyreturngoods amount and the credit note number. The second error is also mentioned in point form, specifying the invoice number and the dates it was debited. The letter then states the action taken to rectify the errors, which is deducting the currencydeducted amount from the balance and enclosing a cheque for currencycheque amount as full settlement. The sender also requests the recipient to reach out if they have any questions.

 

The fourth section is the closing, where the sender's first name, last name, and job title are mentioned. This section adds a personal touch and provides contact information for further communication.

 

In summary, the document serves as a formal response to address errors in a supplier or seller's statement. It follows a letter format and consists of sections that introduce the document, highlight the errors, explain the actions taken, and provide contact information for further communication.

How to use this document?

1. Check the account job company's information: Ensure that the account job company's name and address are accurately mentioned in the document. This information helps in identifying the sender of the response.

2. Review the salutation: Verify that the recipient's title and last name are correctly mentioned in the salutation. This establishes a formal tone and addresses the recipient directly.

3. Understand the purpose of the letter: Recognize that the main purpose of the letter is to address errors found in the supplier or seller's statement. This understanding will guide the subsequent steps.

4. Identify the errors: Pay attention to the two errors mentioned in the body of the letter. The first error relates to the currencyreturngoods amount and the credit note number, while the second error pertains to the invoice number and the dates it was debited.

5. Take appropriate action: Deduct the currencydeducted amount from the balance shown on the supplier or seller's statement. Enclose a cheque for currencycheque amount as full settlement.

6. Encourage communication: Request the recipient to reach out if they have any questions or require further clarification. Provide contact information, such as the sender's first name, last name, and job title.

Following these steps will ensure that the document is used effectively to address errors in a supplier or seller's statement and facilitate prompt resolution.