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The document titled 'Consent to Short Notice' is a consent form that allows members of a company to agree to hold an extraordinary general meeting on short notice. The importance of this document lies in its ability to expedite the decision-making process and allow for timely resolutions to be passed.
The entire document consists of a title, 'Consent to Short Notice,' followed by the content. The content begins with the mention of the company's account job and company account registration number, which serves to identify the company. It then proceeds to state that the consent is given for a short notice extraordinary general meeting to be held on a specific date.
If the special condition is met, the document includes an additional section where the majority members agree to the meeting being deemed duly called and the proposed resolution being passed as a special resolution. This is despite the meeting being called on shorter notice than required by the company's articles of association. If the special condition is not met, the document skips this section.
The document concludes with spaces for the member's name, signature, capacity, and date of signing. These spaces allow the members to provide their details and indicate their consent to the short notice meeting.
In summary, the 'Consent to Short Notice' document is essential for obtaining the agreement of the majority members to hold an extraordinary general meeting on short notice. It ensures that the meeting is deemed duly called and allows for the passing of resolutions, even if the notice period is shorter than what is typically required by the company's articles of association.
To use the 'Consent to Short Notice' document effectively, follow these steps:
1. Review the document: Familiarize yourself with the content of the document, including the title and the provided form fields.
2. Determine the special condition: Assess whether the special condition mentioned in the document is applicable. If it is, proceed to step 3. If not, skip to step 4.
3. Complete the additional section: If the special condition is met, fill in the necessary information in the section where the majority members agree to the meeting being deemed duly called and the proposed resolution being passed as a special resolution.
4. Provide member details: Enter the member's name, signature, capacity, and date of signing in the designated spaces at the end of the document.
5. Obtain consent: Ensure that the majority members of the company, holding not less than 95 per cent in nominal value of the shares giving the right to attend and vote, provide their consent by signing the document.
6. Retain a copy: Keep a copy of the fully executed document for record-keeping purposes.
By following these steps, you can effectively utilize the 'Consent to Short Notice' document and expedite the decision-making process within your company.