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This document is a template for the Board Minutes of Meetings of Directors to produce a letter to shareholders with accompanying written resolutions seeking approval for transaction.
It also states that notice of the meeting had been given to all Directors, and the directors who have a material personal interest in particular matters complied with the Company’s Memorandum and Articles of Association and [was/were] not present while the matter was considered and did not vote on Resolution(s).
This document should be carefully read by the Individual Chairperson and Director.
This document should be signed by the Chairperson / authorised director.