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This document is a template for board minutes of meetings of directors to approve a company member's business trip with expenses paid / reimbursed by the company.
It notes down the specifics of the meeting, and it states that due notice of the meeting had been given to all Directors accordingly, and directors who gave notice of a conflict of interest abstained from voting. It is resolved that expenses including both air tickets and car rental will be regarded as disbursements in accordance with receipts, accommodation and meals can be regarded as disbursements in accordance with receipts or subject to a daily allowance in accordance with the approved rate for a specific country.
This document should be carefully read by the relevant Company members.
The authorised signatories of the Chairperson of the Meeting and the Director(s) of the Company should be clearly stated in the document.