This is a board resolution to approve a company member's business trip with expenses paid by the company. For expenses, it states that both air tickets and car rental will be regarded as disbursements in accordance with receipts, accommodation and meals can be regarded as disbursements in accordance with receipts or subject to a daily allowance in accordance with the approved rate for a specific country. It notes down the specifics of the meeting (date, time and place), the people who are present (chairperson, director(s)), the people who are in attendance (secretary, attendee(s)), the absentees and whether a quorum was met. It states that due notice of the meeting had been given to all Directors accordingly, and directors who gave notice of a conflict of interest abstained from voting.
This document should be carefully read by the relevant Company members.
This document may be used during a board meeting in relation to business travel.
The authorised signatories of the Chairperson of the Meeting and the Director(s) of the Company should be clearly stated in the document.
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