Consent to Short Notice

The document titled 'Consent to Short Notice' is a legal document that is used in the context of an annual general meeting (AGM) of a company. It is specifically designed for situations where the notice period for the AGM is shorter than what is required by the company's articles of association. The purpose of this document is to obtain the consent of all the members of the company to hold the AGM despite the shorter notice period.

 

The document begins with a brief introduction, stating the name of the company and its registration number. It then proceeds to outline the consent given by the members of the company. The consent is divided into two parts, depending on whether the meeting is called by shorter notice due to special circumstances or not.

 

In the case of a special circumstance, the members agree to the meeting being deemed duly called and the proposed resolution being passed as a special resolution, even though the notice period is shorter than what is required by the articles of association. They also agree to accept copies of the company's annual accounts, directors' report, and auditors' report, even if they were sent less than twenty-one days before the AGM.

 

If there is no special circumstance, the members agree to the meeting being deemed duly called, despite the shorter notice period. They also agree to accept copies of the company's annual accounts, directors' report, and auditors' report, even if they were sent less than twenty-one days before the AGM.

 

The document concludes with spaces for the member's signature, capacity, and date of signing.

How to use this document?

To use the 'Consent to Short Notice' document effectively, follow these steps:

1. Identify the company: Enter the name of the company and its registration number in the designated fields at the beginning of the document. This ensures that the document is specific to the company in question.

2. Determine the need for special circumstances: Assess whether the shorter notice period for the AGM is due to special circumstances or not. If there are special circumstances, proceed to step 3. If not, skip to step 4.

3. Consent for special circumstances: If there are special circumstances, all members of the company should agree to the meeting being deemed duly called and the proposed resolution being passed as a special resolution. They should also agree to accept the relevant reports despite the shorter notice period. Sign the document in the designated space to indicate consent.

4. Consent without special circumstances: If there are no special circumstances, all members of the company should agree to the meeting being deemed duly called. They should also agree to accept the relevant reports despite the shorter notice period. Sign the document in the designated space to indicate consent.

5. Provide member details: Each member who signs the document should print their name as it appears on the register of members. They should also indicate their capacity within the company, such as director or shareholder. Finally, enter the date of signing in the designated space.

By following these steps, the 'Consent to Short Notice' document can be effectively used to obtain the necessary consent from all members of the company for holding the AGM with a shorter notice period.