Follow up to Complete Order / Transaction after MOU Deadline

The document titled 'Follow up to Complete Order / Transaction after MOU Deadline' is a private and confidential letter that serves as a follow-up to a memorandum of understanding (MOU) regarding a sale and purchase transaction. The importance of this document lies in its role in building trust between the parties involved and establishing a smooth payment and delivery workflow.

 

The entire document consists of a letter addressed to the recipient, providing an overview of the transaction and expressing gratitude for their efforts in obtaining approvals. It emphasizes the need for a trial run with a relatively small initial volume to resolve any potential issues related to delivery, payment, and timing. The letter also highlights the strategic approach of disposing of the large quantity of product through small daily volumes over time, rather than a single block trade, to minimize negative impacts on pricing. The document concludes by offering assistance and further information to complete the transaction.

 

Each section of the document can be described as follows:

 

1. Introduction: The document begins with a private and confidential header, followed by the sender's reference number, recipient's details, and the current date.

 

2. Opening Paragraph: The letter starts by expressing gratitude for the recipient's letter and their efforts in obtaining approvals for the transaction under the MOU.

 

3. Trial Run and Building Trust: This section explains that the quantity under the MOU is a trial run to establish trust between the parties due to the absence of a previous trading relationship. It mentions the potential for higher volumes in the future and the need to resolve any potential issues related to the transaction.

 

4. Importance of Initial Trial Run: The document highlights the involvement of multiple parties in the transaction, such as buyers, sellers, banks, transport, and warehouses. It emphasizes the importance of conducting an initial trial run with a small volume to ensure a smooth payment and delivery workflow.

 

5. Gradual Increase in Daily Intakes: This section explains that once a smooth workflow is established, the daily intake of products can gradually increase to more than the initial volume. It mentions the confidence in disposing of the total volume over time and the strategic advantage of selling small daily volumes to minimize negative impacts on market price.

 

6. Introduction of Account Job Company and Strategic Partner: This part provides information about the sender's company, Account Job Company, and its strategic partner, Name. It highlights their experience in the product market and their reputation in the industry.

 

7. Assistance and Presentation: The document acknowledges that the requested additional days to complete the transaction have passed but expresses the sender's willingness to assist in processing sale orders efficiently. It offers to conduct a presentation directly to the recipient's stakeholders on transaction strategies.

 

8. Conclusion: The letter concludes by expressing the sender's availability for further assistance or information to complete the transaction and expresses anticipation for a future meeting.

 

In summary, the document serves as a follow-up to an MOU and emphasizes the importance of building trust and establishing a smooth workflow for a large sale and purchase transaction. It provides an overview of the transaction, highlights the need for a trial run, and offers assistance to complete the transaction.

How to use this document?

1. Express gratitude: Begin the letter by expressing gratitude for the recipient's letter and their efforts in obtaining approvals for the transaction under the MOU.

2. Emphasize trial run and trust-building: Explain that the quantity under the MOU is a trial run to establish trust between the parties due to the absence of a previous trading relationship. Highlight the need to resolve any potential issues related to delivery, payment, and timing.

3. Highlight importance of initial trial run: Emphasize the involvement of multiple parties in the transaction and the importance of conducting an initial trial run with a small volume to ensure a smooth payment and delivery workflow.

4. Gradual increase in daily intakes: Explain that once a smooth workflow is established, the daily intake of products can gradually increase to more than the initial volume. Highlight the confidence in disposing of the total volume over time and the strategic advantage of selling small daily volumes to minimize negative impacts on market price.

5. Introduce Account Job Company and strategic partner: Provide information about the sender's company, Account Job Company, and its strategic partner, Name. Highlight their experience in the product market and their reputation in the industry.

6. Offer assistance and presentation: Acknowledge that the requested additional days to complete the transaction have passed but express willingness to assist in processing sale orders efficiently. Offer to conduct a presentation directly to the recipient's stakeholders on transaction strategies.

7. Conclude with availability and anticipation: Conclude the letter by expressing availability for further assistance or information to complete the transaction and expressing anticipation for a future meeting.