Business Expense Reimbursement Policy

Company / Corporate Policy

No. of Credits Required: 3 |

Document Preview:

Description:

A business expense policy is the Company’s policy to reimburse employees for all expenses necessary, reasonable, appropriate and allowable for a valid business purpose to conduct the business of the Company. It is also referred as corporate business expense reimbursement policy. It aims to:

a) Clarify the types of expenditures that are reimbursable by the Company.

b) Inform employees of their responsibilities relating to travel and entertainment.

c) Set out the process for filing and obtaining travel expenses and reimbursement.

It is the Company’s policy to reimburse employees for all expenses necessary, reasonable, appropriate and allowable for a valid business purpose to conduct the business of the Company. The policy provides criteria for determining an allowable or unallowable expense, and provides lists of common expenses. All employees bear responsibility for cost-effective business expenses. Further, it is the responsibility of the manager to be familiar with the reason for the expenditures and to be satisfied that they have been reported in a manner consistent with the policy. Non-adherence with policy include stringent disciplinary action which may even lead to termination.

While these guidelines are intended to be comprehensive, it is impossible to anticipate every situation encountered by an employee. The Employee is expected to:

a) Apply the policy on a conservative basis, carefully and judiciously.

b) Exercise sound judgment, in particular where the policy is silent.

c) Report all expenses promptly and accurately and provide documentation in support of the same.

The Company will not provide reimbursement for funds or non-monetary benefits provided to any foreign official or third party if there is a high likelihood that any part of the payment or benefit was provided for improper purposes or to gain improper influence or advantage in violation of the U.S. Foreign Corrupt Practices Act, the U.K. Bribery Act or equivalent legislations in other relevant jurisdictions.

How to use this Document?

 

This document should be carefully read by the employees within the company and the clients.

This template may be used upon the Standard corporate business expense reimbursement policy.

How to Tailor the Document for Your Need?

 

1. Create Document: Click the “Create Document” button and the document will be prepared with your account details automatically filled in.

2. Please fill in any additional information by following the step-by-step guide on the left hand side of the preview document and click the “Next” button.

3. When you are done, click the “Get Document” button and you can download the document in Word or PDF format.

4. Please review the document carefully and make any final modifications to ensure that the details are correct before sending to the addressee.

Document Type:

Terms and conditions / policy / form

Category:

Business > Human Resource / Employment > Internal Memo / Policies / Staff Handbook / Manual

 
Keywords:

expense policy

,  

expense

,  

reimbursement

,  

corporate policy

,  

company policy

,  

business

,  

expense

,  

approval

,  

policy

,  
Author:

DocPro Legal

DocPro Legal is a team of legal professionals with a passion for making quality documents and legal contract templates widely available to the public through cutting edge technology. Our lawyers are qualified in numerous common law jurisdictions including the United Kingdom, Australia, New Zealand, India, Singapore and Hong Kong. We have experience in major law firms and international banks with expertise in business, commercial, finance, banking, litigation, family, succession and company laws.

Related Documents