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Written authorization

Exceeding Purchasing Authority

A memo to request for written authorization. Some agents / employees have certain limits on what they can do. In this case, an employee has to ask for a written authorization to exceed his or her current purchasing authority to complete a task. 

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Document Description

The document titled 'Written authorization' is an official request for written authorization from a department head. The document is important as it seeks approval for an increase in purchase beyond the author's purchasing authority. The document is addressed to a specific individual and includes a detailed explanation of the need for authorization.


The entire document consists of a title, content, and sender information. The title clearly states the purpose of the document, which is 'Written authorization'. The content of the document begins with a mention of the account job company and account job address, indicating the sender's affiliation. The content is then addressed to a specific individual, using their first and last name. The current date is also mentioned in the document. The content explains that the sender requires written authorization for an increase in purchase that exceeds their purchasing authority. The reason for the increase is stated as a decision made at a department head meeting to purchase number% more than the previous season. The sender acknowledges that this increase will exceed their purchasing authority by currencyexceed. The sender requests the recipient's official approval and asks them to indicate their approval on the letter. The sender also mentions that they will forward the written authorization to the finance department. The document ends with a closing remark and the sender's name and job title.


Each section of the document serves a specific purpose. The title provides a concise description of the document's content. The content section includes all the necessary information, such as the sender's affiliation, the recipient's name, the current date, and a detailed explanation of the need for written authorization. The sender's name and job title at the end of the document provide additional identification and credibility to the request.

How to use this document?

1. Address the document: Fill in the account job company and account job address in the designated fields at the beginning of the document.

2. Specify the recipient: Replace 'firstname lastname' with the actual first and last name of the recipient.

3. Mention the current date: Update the document with the current date.

4. Explain the reason for authorization: Provide a clear and concise explanation for the need of written authorization, mentioning the decision made at the department head meeting to increase purchase by number%.

5. Request official approval: Ask the recipient to indicate their approval on the letter.

6. Forward the authorization: Mention that the written authorization will be forwarded to the finance department.

7. Sign off: End the document with a closing remark, followed by the sender's name and job title.

8. Review and finalize: Double-check the document for accuracy and completeness before sending it for approval.

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