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Response to Progress Report

Exceeding budget

This is a reply from a supervisor, expressing his or her dissatisfaction on unexpected high expenses that were incurred in a project.

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Document Description

The document titled 'Response to Progress Report' is a written communication from an account job company to an employee regarding their most recent progress report. The document begins with a brief introduction, stating that the sender read the progress report with great interest. It then expresses concern about the project exceeding its budget and the remaining work that needs to be done. The sender mentions that they should have been informed about this issue earlier.


The sender requests the employee to provide reasons for the project's increased expenses and asks for their input on the best course of action. They emphasize the importance of receiving this information before taking any definitive actions. The document informs the employee that the project will be discussed in the regular weekly Friday morning meeting and asks them to come prepared with a detailed cost breakdown.


The document concludes with the sender providing their contact information and encouraging the employee to reach out if they have any questions or need further clarification. The sender signs off with their regards and includes their account first name, account last name, and account job title.

How to use this document?

1. Read the progress report: Familiarize yourself with the content of the employee's progress report to understand the context of the document.

2. Identify budget concerns: Take note of the mention of exceeding the project's budget and the need for further analysis.

3. Request input from the employee: Reach out to the employee and ask for their insights on why the project is becoming more expensive than planned.

4. Determine the best course of action: Collaborate with the employee to come up with a plan to address the budget issue effectively.

5. Prepare for the meeting: Gather all necessary information and create a detailed cost breakdown to present during the regular weekly Friday morning meeting.

6. Seek clarification if needed: If you have any questions or require further clarification, contact the sender of the document for assistance.

7. Attend the meeting: Participate in the scheduled meeting and actively contribute to the discussion on the project's progress and budget concerns.

8. Follow up on actions: After the meeting, ensure that any agreed-upon actions are implemented and monitor the project's progress closely to address the budget issue appropriately.

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