Internal Memo / Announcement

The document titled 'Internal Memo / Announcement' is an important communication that addresses the company policies on personal communications, emails, and phone calls. It aims to inform all staff, managers, and specific employees about the stricter regulations that have been implemented due to some individuals taking advantage of lenient policies.

 

The document begins with a brief introduction, highlighting the unfortunate need for tougher regulations. It emphasizes the importance of conforming to these regulations to ensure a more professional and productive work environment.

 

The content of the document is divided into several sections, each addressing a specific aspect of the new policies. The first section focuses on personal emails, stating that no personal email can be sent through the office email. It also emphasizes that any work-related matters should not be forwarded to personal emails. Additionally, it highlights the requirement to use remote computing for any work conducted off the company's premises.

 

The second section addresses personal phone calls. It states that personal phone calls are no longer permitted at the desk and can only be made in designated phone booths or the pantry. This restriction aims to minimize distractions and maintain a professional atmosphere.

 

The third section deals with the use of social media. It clearly states that no use of social media is permitted at work, except for the promotion of company-related matters sanctioned by the human resource department. This section emphasizes the need to prioritize work-related tasks and avoid distractions.

 

Overall, the document provides a comprehensive overview of the company's policies on personal communications, emails, and phone calls. It highlights the importance of adhering to these policies to maintain professionalism and productivity in the workplace.

How to use this document?

Guidance on how to use the document:

1. Inform all staff, managers, and specific employees: Ensure that all relevant individuals are informed about the new company policies on personal communications, emails, and phone calls.

2. Emphasize the prohibition of personal emails: Clearly communicate that no personal emails can be sent through the office email. Stress the importance of not forwarding work-related matters to personal emails and using remote computing for off-site work.

3. Communicate the restriction on personal phone calls: Inform everyone that personal phone calls are no longer permitted at the desk. Specify that they can only be made in designated phone booths or the pantry.

4. Highlight the ban on social media use: Clearly state that the use of social media is not allowed at work, except for company-related promotions approved by the human resource department.

5. Enforce the new rules: Request all department supervisors to help enforce the new policies and ensure compliance among their respective teams.

By following these steps, the document can be effectively utilized to communicate and enforce the company's policies on personal communications, emails, and phone calls.