Handover Note - Departure from Duties

Employees come and go all the time, which makes job handover an inevitable process in every company. A handover note / internal memo is a document or message prepared by an employee who is transitioning out of a role or job position, and is intended to have someone taking over his/her responsibilities. It usually consists of important information such as current duties, status of different projects, locations of files, and any relevant details that are useful at the position.

A poorly handled job handover can be detrimental to an organization, and thus this document has greater impacts than imagined. Not only can it allow a smooth transition of job duties, but it also helps the new representative settle into their position, feeling more comfortable adapting to their new role. It is ideal for the company to minimize the need to contact former employees for any clarifications, as they may already be engaged in other commitments.

For this template, it covers a wide range of duty categories and provides space for the employees to fill in the necessary information. This template ensures a seamless transition of job duties.

How to use this Document?

Staff members who are about to leave their positions, either temporarily or permanently, should send this handover note to assist their successor in carrying out their duties.

The reasons in the memo could include personal matters, holiday or any other accepted reasons for leave / departure.