Leave Policy

The 'Leave Policy' document is an important policy that establishes rules and procedures regarding bereavement leave entitlements for employees. It aims to provide employees with time off from work to grieve, attend funerals, and handle other related personal matters in the event of the death of an immediate family member. The policy applies to both full-time and part-time employees of the company.

 

The document begins with a section on the purpose and scope of the policy. It emphasizes the company's understanding of the need for employees to take time off in such situations and sets the context for the rest of the document. The eligibility and entitlement section outlines the criteria for employees to be eligible for bereavement leave and the maximum number of days they can take. It also clarifies that employees can use casual leave or annual leave for the death of a non-immediate family member.

 

The policy defines immediate family members, which includes the employee's spouse, parents, stepparents, siblings, children, stepchildren, grandparents, in-laws, and grandchildren. It specifies that bereavement leave must be used within twenty (20) days of the death of an immediate family member.

 

The document also addresses the payment aspect of bereavement leave. Depending on the company's policy, the employee may receive normal pay or unpaid leave during the bereavement leave period. The procedure to schedule bereavement leave requires employees to notify their supervisor as soon as possible and may require verification of the need for the leave.

 

In cases where additional days off are needed for bereavement, employees can request unpaid leave or use annual leave to supplement their bereavement leave. The company has the discretion to grant such requests, subject to the terms of the leave without pay policy or annual leave policy.

 

The policy clarifies that unused bereavement leave does not carry forward into the next calendar year. Finally, the document provides contact details for employees to seek further guidance or ask questions, emphasizing the role of the human resource representative. It also states that the policy is subject to amendments and interpretation by the company's HR department.

 

Overall, the 'Leave Policy' document is crucial for ensuring that employees have a clear understanding of their entitlements and procedures related to bereavement leave.

How to use this document?

1. Notify supervisor: If an employee needs to take time off due to the death of an immediate family member, they should notify their supervisor as soon as possible.

2. Verify the need: The company may require the employee to provide verification of the need for bereavement leave.

3. Understand eligibility: All employees are eligible for bereavement leave from the date of commencement of employment. The maximum number of days allowed for bereavement leave depends on the relationship with the deceased.

4. Use within 20 days: Bereavement leave must be used within twenty (20) days of the death of an immediate family member.

5. Payment during leave: Depending on the company's policy, bereavement leave may be paid or unpaid. Employees should clarify the payment terms with their supervisor or HR representative.

6. Request additional leave: If additional days off are needed for bereavement, employees can request unpaid leave or use their annual leave. The company will consider such requests based on the applicable policies.

7. Non-cumulative leave: Unused bereavement leave does not carry forward into the next calendar year. Employees should plan their leave accordingly.

8. Contact HR representative: For any questions or further guidance, employees should contact their human resource representative at the provided email address.

9. Policy amendments: Employees should be aware that the company reserves the right to amend the 'Leave Policy' at any time. They should stay updated on any changes through communication from the HR department.