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The document titled 'Internal Memo / Announcement' is an important communication within the company that addresses the company's holiday entitlement policy. The document starts with a brief introduction, stating that in the past, it has been a policy of the company that all staff must take their holiday entitlement within one calendar year, and any unused entitlement would be forfeited. However, it has now been decided to amend this rule to provide staff with more flexibility regarding holidays.
The document provides detailed information about the new policy. It states that with immediate effect, anyone who has up to 5 days' holiday entitlement outstanding at the start of the year may carry this over to the following year until the end date. However, any unused days by the end date will be forfeited. It also emphasizes that unused holiday entitlement cannot be converted to pay in lieu.
Furthermore, the document highlights that the approval of staff leave is still subject to agreement with the manager or supervisor. This agreement will consider the business and operational needs of the department and potential clashes with other staff. The document concludes by providing contact information for any questions about the new policy, specifically directing employees to contact the Human Resource department.
Overall, the document aims to inform all staff, managers, and departments about the amendment to the holiday entitlement policy, emphasizing the importance of using holiday entitlement within the specified timeframe and providing clarity on the new carryover rules and approval process.
To effectively use the 'Internal Memo / Announcement' document, follow these steps:
1. Read the entire document carefully to understand the changes to the holiday entitlement policy.
2. Take note of the previous policy, which required all staff to use their holiday entitlement within one calendar year, with any unused entitlement being forfeited.
3. Pay attention to the amendment that now allows staff with up to 5 days' outstanding holiday entitlement at the start of the year to carry it over to the following year until the end date.
4. Understand that any unused holiday entitlement by the end date will be forfeited and cannot be converted to pay in lieu.
5. Remember that the approval of staff leave is still subject to agreement with your manager or supervisor.
6. Consider the business and operational needs of your department and potential clashes with other staff when requesting leave.
7. If you have any questions about the new policy, contact the Human Resource department using the provided contact information.
By following these steps, you can ensure that you are aware of the changes to the holiday entitlement policy and understand how to navigate the new rules and approval process effectively.