What is a proforma invoice?

A proforma invoice is a document commonly used as part of international trade transactions.

The purpose of a proforma invoice is to inform the buyer of a precise payable for the goods being sold. This is to ensure the buyer is not met with surprise when they are informed of the final price payable when receiving a final commercial invoice from the seller.

It is important to note that the price stated in a proforma invoice is only a good faith estimate. The buyer will only be notified of the final, conclusive price when they are issued with a commercial invoice from the seller.

The proforma invoice will also often detail estimates of any fees or commissions – such as shipping fees or taxes – payable pursuant to the transaction.

How to Use the Document?

A seller should create a proforma invoice. It should be issued by the seller to the buyer in advance of the shipment of the goods.

When using this document, the seller will need to provide information including:

• Details of the purchaser (address, phone number, 

• Invoice number 

• The terms of sale or any other special notes