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Proforma Invoice

Sale of Goods

What is a proforma invoice?

A proforma invoice is a document commonly used as part of international trade transactions.

The purpose of a proforma invoice is to inform the buyer of a precise payable for the goods being sold. This is to ensure the buyer is not met with surprise when they are informed of the final price payable when receiving a final commercial invoice from the seller.

It is important to note that the price stated in a proforma invoice is only a good faith estimate. The buyer will only be notified of the final, conclusive price when they are issued with a commercial invoice from the seller.

The proforma invoice will also often detail estimates of any fees or commissions – such as shipping fees or taxes – payable pursuant to the transaction.

How to Use the Document?

A seller should create a proforma invoice. It should be issued by the seller to the buyer in advance of the shipment of the goods.

When using this document, the seller will need to provide information including:

  • Details of the purchaser (address, phone number, 

  • Invoice number 

  • The terms of sale or any other special notes

How to Tailor the Document for Your Need?

  1. Create Document: Click on the “Create document” button and fill in the details of the parties. You can click the “Fill with Member’s Information” button to complete the party’s information with your personal or business information saved to your account. 

  2. Please fill in any additional information by following the step-by-step guide on the left-hand side of the preview document and clicking the “Next” button.

  3. When you are done, click the “Get Document” button and you can download the document in Word or PDF format.

  4. Please get all parties to review the document carefully and make any final modifications to ensure that the details are correct before signing the document. Each party should have a copy of the executed document.

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