Product / Goods Information Request / Enquiry

The document titled 'Product / Goods Information Request / Enquiry' is a formal letter used by a company to request information about a specific product or goods from another company. The document is important as it serves as a means for the requesting company to gather necessary details and specifications about the product they are interested in ordering. It allows the requesting company to make informed decisions and compare different products and suppliers.

 

The entire document consists of several sections:

 

1. Header: The header includes the title of the document, which clearly indicates its purpose. It also includes the company's name, address, and the current date.

 

2. Salutation: The salutation is addressed to the recipient of the letter, usually a representative of the company being contacted. It includes the recipient's title and last name.

 

3. Introduction: The introduction provides background information about the requesting company. It states that the company is in the industry or is an importer and distributor/agent of products in the market. It also expresses the company's interest in ordering a specific quantity of products for their staff/office/customers.

 

4. Usage Requirements: This section elaborates on the company's specific usage requirements for the product. It mentions the size of the office, the frequency of product usage, and any specific features that are desired. It also states the purpose for which the product will be used.

 

5. Specifications: The specifications section requests the recipient to supply the requested quantity of products by a specific date. It also mentions that the requesting company has attached the required specifications, including the model, size, and technical specifications of the product.

 

6. Quotation Request: This section asks the recipient to provide a quotation for similar products, along with details on warranties and any other relevant information that could assist with the order. It also requests the earliest delivery date, terms of payment, and any available discounts.

 

7. Conclusion: The conclusion expresses gratitude for the recipient's assistance and ends the letter with a formal closing and the name and job title of the sender.

 

Each section of the document serves a specific purpose and contributes to the overall goal of requesting detailed information about the desired product or goods.

How to use this document?

Guidance on how to use the 'Product / Goods Information Request / Enquiry' document:

1. Enter the necessary information: Fill in the 'account job company' and 'account job address single line' fields with the relevant details of the requesting company. Also, replace 'first last' with the recipient's title and last name, and provide the recipient's address.

2. Provide background information: Customize the introduction section to accurately reflect the requesting company's industry, role as an importer and distributor/agent, and their interest in ordering a specific quantity of products for their staff/office/customers.

3. Specify usage requirements: Modify the usage requirements section to match the actual situation of the requesting company. Provide details about the size of the office, the frequency of product usage, and any specific features that are desired. Clearly state the purpose for which the product will be used.

4. Attach specifications: Ensure that the required specifications, including the model, size, and technical specifications of the product, are accurately attached to the document. Make sure to mention this in the specifications section.

5. Request a quotation: Use the quotation request section to ask the recipient to provide a quotation for similar products. Specify the need for details on warranties and any other relevant information that could assist with the order. Also, ask for the earliest delivery date, terms of payment, and any available discounts.

6. Express gratitude: Customize the conclusion section to express sincere appreciation for the recipient's assistance. Use a formal closing and provide the name and job title of the sender.

By following these steps, the requesting company can effectively use the 'Product / Goods Information Request / Enquiry' document to gather the necessary information and make informed decisions regarding the desired product or goods.