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Appointing an Agent

Confirmation from the Principal Company

This document can be used as a template for the principal to confirm that the agent has been appointed. It is a letter for principal and it confirms the appointment and expresses the gratitude of a long-term last relationship. 

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Document Description

The document titled 'Appointing an Agent' is an important document that serves the purpose of appointing an agent for a specific task or responsibility. It is used to establish a formal agreement between two parties, where one party (the appointer) appoints the other party (the agent) to act on their behalf.


The entire document consists of a title, content, and a closing statement. The title clearly indicates the purpose of the document, which is to appoint an agent. The content of the document includes the account holder's first name, last name, job title, and address. It also includes the current date and a salutation addressing the recipient as 'sir/madam'. The main body of the document expresses gratitude for the recipient's signed copy of the agency contract and emphasizes the importance of carrying stocks of titles with steady demand. It requests the recipient to assess the market and inform the sender about the titles and quantities needed to meet small orders quickly. The document concludes with a statement expressing interest in a happy and lasting working relationship.


Each section of the document serves a specific purpose. The title provides a clear indication of the document's subject matter. The content section includes important information about the account holder, such as their name, job title, and address. The date is mentioned to establish the timeline of the document. The salutation is used to address the recipient in a formal manner. The main body of the document conveys gratitude, requests specific actions, and expresses interest in a positive working relationship. The closing statement, 'yours faithfully', signifies the formal conclusion of the document.


Overall, the document serves as a formal agreement to appoint an agent and outlines the expectations and responsibilities of both parties involved. It is important to ensure that all relevant information is accurately included in the document to avoid any misunderstandings or disputes in the future.

How to use this document?

1. Assess market demand: Evaluate the market to identify titles with steady demand that should be stocked.

2. Determine needed quantities: Based on the market assessment, determine the quantities of each title that will enable meeting small orders quickly.

3. Inform the sender: Communicate the selected titles and quantities to the sender to ensure they are aware of the stocking requirements.

4. Establish a working relationship: Emphasize the importance of a happy and lasting working relationship with the sender.

5. Follow up on trade development: Keep track of the trade's progress and show keen interest in its development.

6. Maintain communication: Stay in touch with the sender to ensure ongoing collaboration and address any future needs or concerns.

7. Fulfill responsibilities: As the appointed agent, fulfill the responsibilities outlined in the agency contract and meet the expectations set by the sender.

8. Maintain professionalism: Conduct all business activities in a professional manner, adhering to ethical standards and maintaining a high level of integrity.

9. Keep records: Maintain accurate records of transactions, orders, and any relevant communication to ensure transparency and accountability.

10. Seek clarification if needed: If there are any uncertainties or ambiguities regarding the document or the appointed tasks, seek clarification from the sender to avoid misunderstandings or mistakes.

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