Correspondence between Principle and Agent
Letter to Place an Indent Order
This document can be used as a template for the principal to place an indent order to instruct the agent to purchase certain goods. It is a letter for principal and it covers the detail such as the shipment service, departure and destination of the shipment.
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Document Description
The document titled 'Correspondence between Principle and Agent' is a formal letter that serves as a means of communication between a principle and an agent. It is used to discuss the receipt of a manufacturer's price list and samples, and to place an order for goods to be shipped. The document starts with the account information of the sender, including their first name, last name, job title, and address. The date of the correspondence is also mentioned.
The letter begins with a salutation, addressing the recipient as 'dear sir/madam'. It then acknowledges the receipt of the manufacturer's price list and samples, and encloses an indent number order for the goods to be shipped. The indent contains detailed instructions regarding packing, insurance, and shipping documents.
The document emphasizes the importance of shipping the goods either by the specified vessel or an earlier vessel. It states that any items that cannot be supplied in time for this shipment should be canceled. Upon receiving the goods, the sender will pay the agreed agency commission to the recipient. The account for the goods will be settled directly with the manufacturers.
The letter concludes by stating that this is a trial order, and if it is met satisfactorily, further orders may be placed. It ends with the sender expressing their faithfulness and signing off with their account first name, account last name, and account job title.
How to use this document?
Guidance for using the document:
1. Enter the necessary account information: Fill in the account first name, account last name, account job title, and address in the provided fields.
2. Specify the date: Enter the current date in the designated area.
3. Address the recipient: Begin the letter with a salutation, addressing the recipient as 'dear sir/madam'.
4. Acknowledge receipt of price list and samples: Mention that the sender has received the manufacturer's price list and samples.
5. Enclose indent number order: Include the indent number order for the goods to be shipped, ensuring that it contains detailed instructions regarding packing, insurance, and shipping documents.
6. Emphasize importance of timely shipment: Highlight the importance of shipping the goods either by the specified vessel or an earlier vessel. Specify that any items that cannot be supplied in time should be canceled.
7. Mention agency commission and account settlement: State that upon receiving the goods, the sender will pay the agreed agency commission to the recipient. Clarify that the account for the goods will be settled directly with the manufacturers.
8. Conclude with future order possibility: Conclude the letter by mentioning that this is a trial order and express the possibility of placing further orders if the current order is met satisfactorily.
9. Sign off: End the letter with the sender expressing their faithfulness and signing off with their account first name, account last name, and account job title.
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