Correspondence between Exporter and Importer

The document titled 'Correspondence between Exporter and Importer' is an important communication tool between an exporter and an importer. It serves as a means to establish a formal agreement and discuss the terms and conditions of purchasing monthly shipments of products from a supplier. The document begins with the account information of the sender, including their first name, last name, job title, and address. The date of the correspondence is also mentioned, indicating the current date.

 

The document is addressed to the recipient as 'Dear Sir/Madam,' indicating a formal tone. The sender informs the recipient that they have recently concluded an agreement to purchase monthly shipments of products from a supplier. They express their desire to make use of foreign-payment facilities by opening a series of monthly credits in favor of the supplier. The purpose of these credits is to allow the supplier to draw funds from a bank in a specific location against the value of each shipment.

 

The sender then requests the recipient's bank to provide information on the terms under which they would be willing to arrange the necessary credits and handle the shipping documents. The sender signs off the document with 'Yours faithfully' followed by their account first name, last name, and job title.

 

In summary, this document serves as a formal correspondence between an exporter and an importer, discussing the arrangement of monthly credits for purchasing shipments from a supplier. It highlights the importance of establishing clear terms and conditions for the transactions and seeks the recipient's cooperation in handling the necessary financial arrangements and shipping documents.

How to use this document?

Guidance for using the 'Correspondence between Exporter and Importer' document:

1. Enter Account Information: Fill in the sender's account first name, last name, job title, and address in the designated fields.

2. Specify the Date: Update the date field with the current date.

3. Address the Recipient: Begin the document with a formal salutation such as 'Dear Sir/Madam.'

4. Introduce the Agreement: Clearly state that an agreement has been reached to purchase monthly shipments of products from a supplier.

5. Request Foreign-Payment Facilities: Express the intention to make use of foreign-payment facilities by opening monthly credits in favor of the supplier.

6. Seek Bank's Terms: Request the recipient's bank to provide information on the terms and conditions for arranging the necessary credits and handling shipping documents.

7. Sign Off: Conclude the document with a formal closing such as 'Yours faithfully' followed by the sender's account first name, last name, and job title.

Please note that this guidance provides a general outline for using the document. It is important to adapt the content and format to suit the specific requirements and circumstances of the exporter and importer involved.