Correspondence between Exporter and Importer

The document titled 'Correspondence between Exporter and Importer' is an important communication tool between an exporter and an importer. It serves as a means to inform the importer about the shipment of ordered items and provides details regarding the payment terms.

 

The document begins with the title 'Correspondence between Exporter and Importer' which clearly indicates its purpose. It contains various sections that are crucial for effective communication.

 

The first section of the document includes the account information of the exporter, such as the first name, last name, and job title. This information helps in identifying the sender of the correspondence.

 

The next section includes the address of the exporter. This address is a single line that provides the complete postal address of the exporter's location. It is important for the importer to have this information for any future correspondence or inquiries.

 

The document also includes the current date, which is mentioned under the 'date' section. This date indicates the day on which the correspondence is being sent and helps in maintaining a record of the communication timeline.

 

The salutation 'dear sir/madam' is used to address the recipient of the correspondence. It is a polite and formal way of initiating the communication.

 

The next section of the document mentions the order number provided by the importer. This order number helps in identifying the specific order for which the correspondence is being sent.

 

The main body of the document consists of the message from the exporter to the importer. It informs the importer that the items they ordered have been arranged for shipment. It also provides details about the departure and arrival dates of the consignment.

 

In accordance with the payment terms agreed upon, the exporter has drawn on the importer at a specific duration. The exporter has passed the draft and shipping documents to their bankers, who will present them to the importer's banker for acceptance of the draft.

 

The document concludes with the closing phrase 'yours faithfully' followed by the account information of the exporter, including the first name, last name, and job title. This provides a formal ending to the correspondence and allows the recipient to easily identify the sender.

 

In summary, the document 'Correspondence between Exporter and Importer' is a detailed communication that includes important information such as account details, address, dates, order number, and a message regarding the shipment of ordered items. It is crucial for maintaining effective communication and ensuring smooth business transactions between the exporter and importer.

How to use this document?

To effectively use the document 'Correspondence between Exporter and Importer', follow these steps:

1. Fill in the account information: Enter the first name, last name, and job title of the exporter in the respective fields. This will help in identifying the sender of the correspondence.

2. Provide the address: Enter the complete postal address of the exporter in the 'address' section. This will ensure that the importer has the necessary information for future correspondence.

3. Mention the current date: Fill in the current date in the 'date' section. This will serve as a record of when the correspondence was sent.

4. Address the recipient: Use the salutation 'dear sir/madam' to address the importer. This is a polite and formal way to initiate the communication.

5. Specify the order number: Enter the order number provided by the importer in the designated field. This will help in identifying the specific order for which the correspondence is being sent.

6. Communicate the message: In the main body of the document, inform the importer that the ordered items have been arranged for shipment. Provide details about the departure and arrival dates of the consignment.

7. Follow payment terms: If applicable, draw on the importer at a specific duration and pass the draft and shipping documents to your bankers. This will initiate the payment process.

8. Conclude the correspondence: End the document with the closing phrase 'yours faithfully' followed by your account information, including the first name, last name, and job title. This provides a formal ending to the correspondence.

By following these steps, you can effectively use the document 'Correspondence between Exporter and Importer' to communicate important information and ensure smooth business transactions with the importer.