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The document titled 'Response to invitation of Domestic Agency for products' is a formal letter written in response to an invitation from a domestic agency regarding a potential business partnership. The importance of this document lies in its ability to express interest in further discussing the proposal and exploring the potential for extending the business in the country.
The entire document can be divided into several sections, each serving a specific purpose. The first section includes the account information, such as the first name, last name, job title, and address of the sender. This information helps in identifying the sender and establishing their credibility.
The next section includes the date of the letter, followed by a salutation addressing the recipient as 'dear sir/madam'. This sets the tone for a formal and respectful communication.
The main body of the letter consists of several paragraphs. The first paragraph expresses gratitude for the invitation and conveys a strong interest in discussing the proposal further. It also acknowledges the recipient's reputation and connections in the trade industry, highlighting the potential benefits of a partnership.
The second paragraph emphasizes the importance of discussing the terms and conditions in person during the recipient's visit to the sender's town. This approach is preferred over lengthy correspondence, as it allows for a more efficient and effective discussion.
The closing paragraph requests the recipient to contact the sender via phone or email to arrange a convenient time for a discussion. It also expresses anticipation for a response and ends the letter with a formal closing, 'yours faithfully', followed by the sender's full name and job title.
In summary, the document serves as a formal response to an invitation, expressing interest in further discussing a potential business partnership. It provides a detailed introduction of the sender, acknowledges the recipient's reputation, emphasizes the importance of in-person discussion, and concludes with a request for contact and anticipation for a response.
1. Express interest: Begin the letter by expressing gratitude for the invitation and a strong interest in discussing the proposal further.
2. Acknowledge reputation: Highlight the recipient's reputation and connections in the trade industry, emphasizing the potential benefits of a partnership.
3. Emphasize in-person discussion: Stress the importance of discussing the terms and conditions in person during the recipient's visit to the sender's town, rather than engaging in lengthy correspondence.
4. Request contact: Provide contact information and request the recipient to contact the sender via phone or email to arrange a convenient time for a discussion.
5. Anticipate response: Express anticipation for a response and end the letter with a formal closing, 'yours faithfully', followed by the sender's full name and job title.