Correspondence between Exporter and Importer

The document titled 'Correspondence between Exporter and Importer' is an important piece of communication between an exporter and an importer. It serves as a means of establishing a professional relationship and discussing the handling of shipments and necessary documentary credits.

 

The entire document consists of a letter format and is divided into several sections. The first section includes the account information of the sender, including their first name, last name, job title, and address. This information helps in identifying the sender and establishing their credibility.

 

The next section includes the date of the correspondence, which is the current date. This helps in keeping track of when the communication took place and provides a reference point for future discussions.

 

The main body of the document starts with a salutation, addressing the recipient as 'dear sir/madam'. This sets a polite and professional tone for the communication.

 

The content of the letter expresses gratitude for the enquiry received and states the sender's willingness to handle shipments and arrange for necessary documentary credits. It also requests the recipient to complete and return an enclosed form to initiate the necessary arrangements.

 

The letter further mentions the commission charges for revocable and irrevocable documentary credits, as well as additional charges for items like telegrams and postages. The sender assures the recipient that their interests will be carefully protected in return for these charges.

 

The letter concludes with a closing phrase, 'yours faithfully', followed by the account information of the sender once again, including their first name, last name, and job title. This provides a formal ending to the correspondence.

 

Each section of the document serves a specific purpose, from providing necessary information to expressing gratitude and discussing charges. The document as a whole plays a crucial role in establishing a professional relationship and initiating the necessary arrangements for shipments and documentary credits.

How to use this document?

1. Fill in account information: Enter the first name, last name, job title, and address of the sender in the respective fields. This information helps in identifying the sender and establishing their credibility.

2. Specify the date: Enter the current date in the designated field. This helps in keeping track of when the communication took place and provides a reference point for future discussions.

3. Address the recipient: Start the letter with a salutation, addressing the recipient as 'dear sir/madam'. This sets a polite and professional tone for the communication.

4. Express gratitude and willingness: Use the content of the letter to express gratitude for the enquiry received and state the sender's willingness to handle shipments and arrange for necessary documentary credits.

5. Request completion of enclosed form: Ask the recipient to complete and return the enclosed form to initiate the necessary arrangements. Provide any additional instructions or details if required.

6. Mention commission charges: Clearly state the commission charges for revocable and irrevocable documentary credits, as well as any additional charges for items like telegrams and postages.

7. Assure protection of interests: Assure the recipient that their interests will be carefully protected in return for the mentioned charges.

8. Close the letter: Conclude the letter with a closing phrase, such as 'yours faithfully', followed by the account information of the sender, including their first name, last name, and job title. This provides a formal ending to the correspondence.