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Document Description
The document titled 'Correspondence between Principal and Agent' is a formal letter that serves as a means of communication between a principal and an agent. The importance of this document lies in its ability to establish a clear and formal channel of communication between the two parties involved. It allows the principal to convey their instructions, expectations, or requests to the agent, and vice versa.
The entire document consists of a header section, a body section, and a closing section. The header section includes the title of the document, which clearly indicates its purpose. It also includes the date of the correspondence, which helps in maintaining a record of the communication.
The body section of the document contains the main content of the correspondence. In this specific document, it starts with a salutation, addressing the recipient as 'dear sir/madam.' The sender then proceeds to inform the recipient that they have completed and enclosed a form for an irrevocable credit of deposit to be opened with a bank. The purpose of this credit is to facilitate a consignment of products from the company. The sender also mentions that when the consignment is shipped, the company will draw on the bank after sight, and the necessary accompanying documents, such as bills of lading, invoice, and certificate or policy of insurance, will be provided.
The closing section of the document includes a polite request for the recipient to confirm that the credit will be arranged. It ends with a closing phrase, 'yours faithfully,' followed by the sender's name, job title, and possibly other contact information.
Each section of the document serves a specific purpose and contributes to the overall effectiveness of the correspondence. The header section provides essential information about the document, the body section conveys the main content, and the closing section wraps up the communication in a polite and professional manner.
How to use this document?
1. Start by addressing the recipient as 'dear sir/madam' to maintain a formal tone.
2. Clearly state the purpose of the correspondence, which is to inform the recipient about the completion and enclosure of a form for an irrevocable credit of deposit.
3. Specify that the credit is intended to facilitate a consignment of products from the company.
4. Mention that when the consignment is shipped, the company will draw on the bank after sight, and provide the necessary accompanying documents.
5. Politely request the recipient to confirm that the credit will be arranged.
6. End the correspondence with a closing phrase, 'yours faithfully,' followed by the sender's name and job title.
This guidance focuses on the practical steps to effectively use the document. It ensures that the purpose of the correspondence is clearly communicated and that the necessary information is provided in a concise and professional manner.
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