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The document titled 'Correspondence between Exporter and Importer' is a written communication between an exporter and an importer. It serves as a record of their interaction and outlines the details of a transaction. This document is of great importance as it facilitates the smooth flow of goods and funds between the two parties.
The entire document consists of a series of paragraphs that convey specific information. It starts with the account details of the sender, including their first name, last name, job title, and address. The date of the correspondence is mentioned, indicating the current date.
The document begins with a salutation, addressing the recipient as 'dear sir/madam.' It then acknowledges the receipt of the recipient's faxed order, mentioning the order number. The sender informs the recipient that the items have been arranged for shipment, providing the departure and arrival dates.
Due to the urgency of the order, the sender states that the transaction is on a cash basis. They have drawn on the recipient through a bank for the amount mentioned in the enclosed invoice. The bank will instruct their correspondent in the destination to release the bill of lading upon payment of the draft.
The sender emphasizes that special care has been taken to select items suitable for the recipient's local conditions. They express hope that the current order will be the first of many, indicating a desire for a long-term business relationship.
In summary, the document serves as a formal correspondence between an exporter and an importer, documenting the details of a transaction and emphasizing the importance of prompt payment and satisfaction with the goods provided.
1. Provide account information: Fill in the account first name, account last name, account job title, and address in the designated fields.
2. Specify the date: Enter the current date in the specified format.
3. Address the recipient: Begin the correspondence with a salutation, using 'dear sir/madam' to address the recipient.
4. Acknowledge the order: Mention the order number received from the recipient and express pleasure in receiving it.
5. Arrange shipment: Provide the departure and arrival dates for the shipment of the items.
6. Specify cash basis: Explain that due to the urgency, the transaction is on a cash basis.
7. Draw on the recipient: Indicate that a draft has been drawn on the recipient through a bank for the amount mentioned in the enclosed invoice.
8. Mention bill of lading: Inform the recipient that the bank will instruct their correspondent in the destination to release the bill of lading upon payment of the draft.
9. Highlight item selection: Emphasize that special care has been taken to select items suitable for the recipient's local conditions.
10. Express hope for future orders: Convey the sender's desire for a long-term business relationship and hope that the current order is the first of many.