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Correspondence between Exporter and Importer

Bank Debiting Buyer's Account

This document can be used as a template for the bank to notify the buyer / importer that his / her account has been debited. 

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Document Description

The document titled 'Correspondence between Exporter and Importer' is a form of communication between an exporter and an importer. It serves as a written record of their interaction and contains important information regarding a bill for an invoice drawn by the supplier for the first consignment to the importer. The document begins with the account information of the sender, including their first name, last name, job title, and address. The date of the correspondence is also mentioned.


The document is addressed to the recipient as 'dear sir/madam' and acknowledges the receipt of the bill for the invoice. It states that the sender's location office has accepted the bill for the recipient's account and has debited the account with the corresponding amount. The sender informs the recipient that the shipping documents for the consignment are now in their possession and requests the recipient to arrange for their collection.


In summary, this document serves as a formal communication between an exporter and an importer regarding a bill for an invoice and the collection of shipping documents. It ensures that both parties are aware of the financial transaction and the necessary steps to be taken for the consignment.

How to use this document?

To effectively use the 'Correspondence between Exporter and Importer' document, follow the steps below:


1. Review the account information: Ensure that the account first name, account last name, account job title, and address mentioned in the document are accurate and up to date.

2. Verify the date: Check the current date mentioned in the document to ensure that it aligns with the timeline of the correspondence.

3. Understand the purpose: Recognize that this document serves as a confirmation of the acceptance of a bill for an invoice drawn by the supplier for the first consignment to the recipient's account.

4. Check the debited amount: Verify that the amount debited to the recipient's account matches the bill for the invoice mentioned in the document.

5. Arrange for document collection: Take necessary steps to collect the shipping documents mentioned in the correspondence.


By following these steps, both the exporter and importer can ensure a smooth transaction and proper handling of the consignment.

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