Importer's Payment by Bank Draft

The document titled 'Importer's Payment by Bank Draft' is an important document that addresses the issue of a customer facing difficulty due to bankruptcy, COVID-19, or a natural disaster. The document begins with a polite and empathetic tone, expressing understanding towards the customer's situation. It emphasizes the inability to provide an extension on the draft due to prior commitments.

 

The document is structured as a letter and includes various sections. The first section includes the account holder's first and last name, job title, and address. This information is crucial for identification purposes and to establish the sender's credibility.

 

The next section includes the date of the letter, indicating the current date. This helps in maintaining a record and provides a reference point for future correspondence.

 

The salutation follows, addressing the recipient as 'dear sir/madam.' This maintains a formal tone and shows respect towards the recipient.

 

The main body of the letter starts with an expression of sympathy towards the recipient's difficulties. It acknowledges the request for an extension on the draft and conveys a willingness to help if possible. However, it states that due to prior commitments, providing the requested extension is not feasible.

 

The letter then proceeds to inform the recipient that the draft, as originally drawn, is enclosed for their signature and return. This indicates that the sender expects the recipient to accept the draft as it is.

 

The letter concludes with the closing phrase 'yours faithfully' followed by the account holder's first and last name and job title. This provides a formal ending to the letter and reinforces the sender's identity and position.

 

Overall, this document serves as a formal response to a customer's request for an extension on a bank draft. It establishes the sender's inability to fulfill the request while maintaining a polite and professional tone throughout the letter.

How to use this document?

To effectively use the 'Importer's Payment by Bank Draft' document, follow these steps:

1. Fill in the account holder's first and last name, job title, and address in the designated fields. This information is crucial for identification purposes and to establish credibility.

2. Enter the current date in the specified date field. This will serve as a reference point for future correspondence.

3. Address the recipient as 'dear sir/madam' to maintain a formal tone and show respect.

4. Begin the main body of the letter by expressing sympathy towards the recipient's difficulties. Acknowledge their request for an extension on the draft and convey a willingness to help if possible.

5. Clearly state that providing the requested extension is not feasible due to prior commitments. Maintain a polite and empathetic tone throughout.

6. Enclose the draft as originally drawn for the recipient's signature and return. This indicates that the sender expects the recipient to accept the draft as it is.

7. Conclude the letter with the closing phrase 'yours faithfully' followed by the account holder's first and last name and job title. This provides a formal ending to the letter and reinforces the sender's identity and position.

By following these steps, you can effectively use the 'Importer's Payment by Bank Draft' document to respond to a customer's request for an extension on a bank draft in a professional and appropriate manner.