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The document titled 'Enquiry of Sailing Service' is an important communication tool used to inquire about the status of items ordered for collection. It serves as a formal request for the consignment to be sent by road to the departure location for shipment. The document consists of several sections, each providing specific information.
The document begins with the title 'Enquiry of Sailing Service', which clearly indicates its purpose. The content of the document starts with the mention of the account job company and the account job address in a single line. This information helps in identifying the sender of the document.
The next section of the document includes the current date, which is crucial for record-keeping and reference purposes. It ensures that the document is up to date and reflects the most recent information.
The main body of the document is a letter addressed to the recipient, either a sir or madam. The letter expresses gratitude for informing the sender that the items ordered on time are now ready for collection. It emphasizes the importance of arranging for the consignment to be sent by road to the departure location for shipment.
The letter further specifies the details of the shipment, including the date of departure, the destination, and the loading location. It emphasizes the need for all cases to be clearly marked and numbered according to the official order. This ensures proper identification and organization of the items during transportation.
Additionally, the letter mentions the requirement for invoices in triplicate and the account for transport charges to be sent to the sender. This ensures that the financial aspects of the shipment are properly documented and accounted for.
Finally, the letter concludes with a statement that all necessary arrangements have been made with the shipping company. This indicates that the sender has taken the necessary steps to ensure a smooth and efficient shipment process.
In summary, the document 'Enquiry of Sailing Service' is a detailed communication tool that highlights the importance of arranging for the shipment of ordered items. It consists of various sections, including the title, sender's information, current date, letter body, and concluding statement. Each section serves a specific purpose and contributes to the overall effectiveness of the document.
1. Enter the account job company and account job address in a single line to clearly identify the sender of the document.
2. Include the current date to ensure the document is up to date and reflects the most recent information.
3. Begin the letter by expressing gratitude for the recipient's notification about the readiness of the ordered items for collection.
4. Clearly state the request to arrange for the consignment to be sent by road to the departure location for shipment.
5. Specify the date of departure, destination, and loading location for the consignment.
6. Emphasize the need for all cases to be clearly marked and numbered according to the official order.
7. Request the recipient to send invoices in triplicate and the account for transport charges to the sender.
8. Conclude the letter by mentioning that all necessary arrangements have been made with the shipping company.
9. Ensure that the document is concise and to the point, focusing on the practical aspects of arranging the shipment rather than providing unnecessary details.
10. Proofread the document for any errors or inconsistencies before sending it to the recipient.