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Enquiry of Sailing Service

Supplier Requesting Service of Freight Forwarder

This document can be used as a template for the agent to notify the freight forwarder in the supplier's country. It sets out the details of the shipment and the particulars of the items.

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Document Description

The document titled 'Enquiry of Sailing Service' is an important document that serves as a formal request for the arrangement of shipping services. It is typically used by companies or individuals who have a consignment of products that need to be shipped to a specific destination.


The document starts with a standard header that includes the company's name and address, as well as the current date. This information is important for identification and record-keeping purposes.


The main body of the document is a letter addressed to the recipient, who is usually a shipping company or service provider. The letter politely requests the recipient to arrange for the collection of the consignment from the provided address and arrange for its shipment to the desired destination. The urgency of the request is emphasized by requesting the consignment to be shipped by the first possible sailing.


The letter also mentions that upon arrival at the destination, the consignment will be handled by a specific contact person, whose details are provided. The recipient is instructed to make the necessary arrangements with this contact person.


Furthermore, the letter highlights the importance of taking out insurance for the consignment, specifically mentioning that the insurance should cover the expenses associated with the shipment. This ensures that the consignment is protected in case of any unforeseen events or damages during transit.


Lastly, the letter requests the recipient to send the original bill of lading, one copy of it, the certificate or policy of insurance, and any other necessary documents to the sender once the goods are shipped. This is crucial for the sender to have the required documentation for their records and to ensure a smooth receiving process.


In summary, the 'Enquiry of Sailing Service' document is a formal request for shipping services. It includes important details such as the sender's information, the request for collection and shipment, instructions for handling the consignment at the destination, the need for insurance, and the requirement of specific documents to be sent back to the sender.

How to use this document?

To effectively use the 'Enquiry of Sailing Service' document, follow these steps:


1. Fill in the necessary information: Enter your company's name, address, and the current date in the provided fields at the top of the document. This will ensure that the document is properly identified and dated.


2. Customize the letter: Modify the body of the letter to include specific details about your consignment, such as the type of products, quantity, and any special instructions. Make sure to address the recipient in a polite and professional manner.


3. Provide contact details: Insert the contact person's name and their relevant contact information, such as phone number and email address. This will enable the recipient to easily communicate and coordinate with the designated contact person.


4. Arrange for insurance: Contact your insurance provider to arrange for the necessary insurance coverage for the consignment. Make sure to specify the required coverage amount to include expenses related to the shipment.


5. Send the document: Once the document is fully completed, print it out and send it to the recipient via mail or email. Make sure to keep a copy for your records.


6. Track the shipment: Monitor the progress of the shipment by regularly communicating with the recipient and tracking the consignment using the provided tracking number or reference.


7. Receive and verify documentation: Upon arrival of the consignment at the destination, ensure that you receive the original bill of lading, one copy of it, the certificate or policy of insurance, and any other necessary documents. Verify that all the documents are accurate and complete.


By following these steps, you can effectively use the 'Enquiry of Sailing Service' document to request and manage the shipping of your consignment in a professional and organized manner.

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