Apology Letter - Goods / Products Delivery

The document titled 'Apology Letter - Goods / Products Delivery' is a formal letter that is used to apologize for a misunderstanding regarding the carriage charges on the customer's last two orders. The letter is addressed to the customer and provides a detailed explanation of the misunderstanding and the steps taken to prevent such misunderstandings in the future.

 

The document starts with the account information, including the company name, address, telephone number, and email. It is followed by the recipient's information, including their title, first name, last name, and address. The current date is also mentioned.

 

The letter begins by expressing gratitude for the customer's letter and acknowledging the existence of a regrettable misunderstanding. It explains that the carriage charges were applied because the goods were handled by two separate departments that were unaware of each other's involvement. The letter further states that a centralized packing and dispatch department has now taken over the work, reducing the chances of similar misunderstandings.

 

The author of the letter emphasizes that the charge was unintentional and hopes that the customer will understand the circumstances. The letter concludes by expressing the hope that the customer will continue their business relationship with the company.

 

Overall, the document serves as a formal apology and explanation for the misunderstanding regarding carriage charges on the customer's orders. It highlights the steps taken to prevent such misunderstandings in the future and aims to maintain a positive business relationship with the customer.

How to use this document?

1. Begin the letter by providing your account information, including the company name, address, telephone number, and email.

2. Address the recipient by their title, first name, last name, and provide their address.

3. Express gratitude for the customer's letter and acknowledge the existence of a regrettable misunderstanding.

4. Explain the reason behind the carriage charges, stating that the goods were handled by separate departments unaware of each other's involvement.

5. Mention the implementation of a centralized packing and dispatch department to prevent similar misunderstandings in the future.

6. Emphasize that the charge was unintentional and express hope for the customer's understanding.

7. Conclude the letter by expressing the hope that the customer will continue their business relationship with the company.

8. Sign off with your first name, last name, and job title at the company.