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Document Description
The document titled 'Enquiry of Sailing Service' is an important communication tool used in the shipping industry. It serves as a formal request for information regarding the availability of sailing services for a specific shipment. The document begins with a salutation and a brief introduction, addressing the recipient as 'dear sir / madam'. It then provides details about the shipment, including the loading location and period.
If there is an alternative shipment option, indicated by the variable 'alternative' being 'yes', the document includes additional information about the alternative shipment. Otherwise, this section is left blank.
The document also mentions the estimated duration of the voyage to the destination. It specifies the freight rate for crockery packed in wooden cases as 'fr per tonne'.
The sender expresses their willingness to book the recipient's cases on one of the available vessels and includes a shipping form for the recipient to complete and return. The document ends with a closing salutation and the sender's name, job title, and company name.
How to use this document?
To use the 'Enquiry of Sailing Service' document effectively, follow these steps:
1. Fill in the recipient's information: Enter the recipient's name, job title, and company name in the salutation section. This ensures that the document is addressed to the correct person.
2. Provide shipment details: Fill in the loading location and period of the shipment. This information helps the recipient understand the logistics of the request.
3. Consider alternative shipment option: If there is an alternative shipment option, evaluate its suitability and include the relevant information in the document. This allows the recipient to make an informed decision.
4. Specify freight rate: Clearly state the freight rate for crockery packed in wooden cases. This helps the recipient understand the cost implications of the request.
5. Enclose shipping form: Include a shipping form with the document and request the recipient to complete and return it. This ensures that all necessary information is provided for the booking process.
6. Sign off professionally: End the document with a closing salutation and include your first name, last name, job title, and company name. This adds a professional touch to the communication.
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