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The document titled 'Product / Goods Follow Up' is an important communication tool used to follow up on the delivery of product samples. It is crucial in ensuring that the samples are received in a timely manner and that the sender is aware of any delays or issues with the delivery.
The entire document consists of a letter format, addressing the recipient by their title and last name. It begins with a polite expression of gratitude for confirming the sending of product samples. The importance of the samples is emphasized by mentioning the number of weeks that have passed since the confirmation without receiving them.
The letter then requests the recipient to check with their courier or delivery company to inquire about the status of the delivery. It also asks for the tracking number to enable the sender to track the samples from their end. The urgency of the situation is highlighted by mentioning a meeting on approved purchases that is scheduled to take place on a specific date.
The sender informs the recipient that unless the samples are received by the mentioned date, the product cannot be included in the list of approved purchases. The letter concludes with another expression of gratitude for the recipient's assistance in following up on the samples.
Each section of the document serves a specific purpose. The opening section expresses gratitude and acknowledges the confirmation of the samples. The second section requests the recipient to check the status of the delivery and provide the tracking number. The third section emphasizes the urgency of receiving the samples by a specific date. The final section expresses gratitude once again and concludes the letter.
Overall, this document plays a crucial role in ensuring the timely delivery of product samples and the inclusion of the product in the list of approved purchases.
1. Begin the letter by expressing gratitude for the confirmation of the sending of product samples.
2. Request the recipient to check with their courier or delivery company for the status of the delivery.
3. Ask for the tracking number to enable tracking of the samples from the sender's end.
4. Emphasize the urgency of receiving the samples by a specific date, mentioning the upcoming meeting on approved purchases.
5. Conclude the letter with another expression of gratitude for the recipient's assistance in following up on the samples.
Note: It is important to maintain a polite and professional tone throughout the letter.