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The document titled 'Product / Goods Rejection' is an official letter that is used to inform a supplier or vendor that their request for a delay in delivery has been rejected. The document starts with a formal greeting and provides a detailed explanation for the rejection.
The importance of this document lies in its ability to clearly communicate the consequences of delayed delivery to the supplier or vendor. It emphasizes the urgency of the products and highlights the penalties that will be imposed for late delivery.
The document is divided into several sections, each serving a specific purpose. The first section is the introduction, where the sender addresses the recipient and states the purpose of the letter. It also mentions the order number and the original delivery date.
The second section provides a chronological account of the delays in delivery. It mentions the number of days the delivery is overdue and explains the reasons for the delays, such as lack of inventory and a shipping strike.
The third section emphasizes the seriousness of the situation and warns the supplier or vendor that if the goods do not arrive within a specified number of days, the order will be canceled. It also mentions that the sender reserves the right to claim damages resulting from the delay.
The final section concludes the letter by requesting prompt delivery on or before a specific date. It is signed by the account representative of the company.
Overall, this document is crucial for maintaining a professional relationship with suppliers or vendors and ensuring timely delivery of products.
1. Start the letter with a formal greeting and address the recipient by their appropriate title and last name.
2. Clearly state the purpose of the letter, which is to reject the request for a delay in delivery.
3. Mention the order number and the original delivery date to provide context.
4. Explain the number of days the delivery is overdue and the reasons for the delays, such as lack of inventory or a shipping strike.
5. Emphasize the urgency of the products and the penalties that will be imposed for late delivery.
6. Warn the supplier or vendor that if the goods do not arrive within a specified number of days, the order will be canceled.
7. Mention that the sender reserves the right to claim damages resulting from the delay, including reputation and sales.
8. Conclude the letter by requesting prompt delivery on or before a specific date.
9. Sign the letter with the account representative's first name, last name, job title, and company.
10. Ensure that the tone of the letter remains professional and assertive throughout.