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Document Description
The document titled 'Product / Goods Information Request / Enquiry' is a formal letter that is used to request a sponsorship of products for an annual convention or event. The letter is addressed to a specific individual or company and highlights the importance of their sponsorship.
The document starts with the sender's information, including their name, address, and the current date. It then addresses the recipient by their title and last name. The sender explains that their organization is hosting an annual convention or event and is assembling products for a kit to be given to everyone attending or for a charity auction/lucky draw. They mention that the recipient had supplied a certain quantity of products last year and inquire if they would be able to sponsor the same quantity of products this year.
The sender emphasizes the strong relationship between their organization and the recipient and mentions that the attendees of the event are importers from different countries, socialites, or volunteers for charity. They highlight the value that the attendees place on the products and how they will view the sponsors favorably. The sender also offers to provide the sponsors with a certain quantity of VIP invitations to the event.
The letter concludes with a request for a favorable reply and provides the recipient with the address to send the products to. It is signed off with the sender's name, job title, and company.
Overall, the document serves as a formal request for sponsorship and highlights the benefits of sponsoring the products for the event.
How to use this document?
Guidance for using the 'Product / Goods Information Request / Enquiry' document:
1. Address the letter: Begin by addressing the letter to the appropriate recipient, including their title and last name.
2. Provide sender's information: Include the sender's name, address, and the current date at the beginning of the letter.
3. Introduce the purpose: Clearly state the purpose of the letter, which is to request a sponsorship of products for an annual convention or event.
4. Highlight past relationship: Mention any previous sponsorship or relationship between the sender's organization and the recipient to emphasize the existing connection.
5. Specify quantity of products: Clearly state the quantity of products that were sponsored by the recipient in the previous year and inquire if they would be able to sponsor the same quantity this year.
6. Emphasize attendee profile: Describe the profile of the attendees, such as importers, socialites, or charity volunteers, and highlight the value they place on the sponsored products.
7. Offer benefits to sponsors: Mention that sponsors will receive a certain quantity of VIP invitations to the event as a benefit of sponsorship.
8. Request a favorable reply: Conclude the letter by requesting a favorable reply from the recipient and provide the address to send the sponsored products to.
9. Sign off: Sign off the letter with the sender's name, job title, and company.
Note: Customize the letter by replacing the placeholder information with the actual details of the sender, recipient, event, and sponsorship requirements.
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