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Sales and Marketing Communications

A. Sales and Marketing Letter

There are various types of sales and marketing letters:

1. Inducement Letter

The Customer is being asked to purchase products and services immediately on the basis of the inducements in the letter. The letter will need to be drafted attractive enough to garner interest and grab attention. It must also be able to convince the Customer immediately on the quality and price of the product or services.

2. Sale Letter

This is a letter announcing a Sale to existing customers or people on the mailing list. It should include the following information:

(i) dates of the sale;

(ii) venue of the sale;

(iii) reason for the sale:

(iv) description of the items on sale; and 

(v) amount of discounts offered.

There should also be a call to action to get the customer to act immediately.

3. Marketing Letter

This is a letter to customers to generate interest in future sales. It could be an announcement of new or improved products, services or features, something that will prompt customers to make further enquiries. It needs to draw the attention of the customers but does not need to include specific details of the products or services. The promotion will need to stimulate the interest and desire of the customers to learn more about the products or services.  Contact details of the company or salesperson should be apparent to make it easy for customers to make further enquiries. 

B. Response

Responding to a mail/e-mail enquiry is an art, especially for a salesperson. It opens up future sales opportunities and a well-drafted response will often result in sales orders or referrals.  In general, the response should be prompt, specific and helpful to the addressee. If possible, provide additional and complete information that is relevant to the addressee. There are numerous types of responses, including the following:

1. Follow-up

If the customer has not responded after an enquiry, or you would like to approach an old inactive customer, you may wish to send a follow-up message to spark the conversation.

2. Rejection

It is common in business to refuse a request or reject a proposal. There are many decisions that need to be made, including employing people, granting favours or awarding contracts. The best way to say no is not actually saying no. Be positive, courteous and polite, and state the actual refusal briefly.  You should always try to give a fair and reasonable explanation for your rejection based on facts and not emotions. Do not get personal or make the requestor thinks that he/she is the reason for the refusal. Depending on the situation, you may want to keep your options open by saying something like " whilst we will not consider your request now, we will bear this in mind and let you know if the situation changes". This will open up the possibility for future dealings with the requestor.

Documents
Affiliate Agreement
Company
Affiliate Agreement
Neutral
Marketing Letter / Proposal
Company
Affiliate Agreement
Affiliate
Notification to Clients / Customers
Launch of New Product
Sales / Marketing Communication
Introduction to Unique Product
Sales / Marketing Communication
Supplier Response to Distributor
Response to Request for Distribution
Product / Goods
Market Research Interview Questions
Information Technology
Reaching Out to Customer
Cold contact email
Sales / Marketing Communication
Introduction to General Products
Sales / Marketing Communication
News / Articles / Information
Sales / Marketing Communication
Selling Health / Fitness Program / Package
Sales / Marketing Communication
Selling Network Marketing
Business Plan Template
One Page Pitch Deck to Clients
Confirmation - Respond to Business Enquiry on Distribution
Terms of Distribution
Message to Customer / Business Partner
Holiday Greeting
Notification to Clients / Suppliers / Service Providers / Business Partners
Reject Business Relationship
Real Estate Development Proposal
Developer
Request to Service Provider / Business Partner
Business Referral
Sales / Marketing Communication
Birthday Discount
Sales / Marketing Communication
Introduction to Specific Product
Sales / Marketing Communication
Membership
Event Press Release
Training Event
Letter for sales agency collaboration
Acceptance of Collaboration
Letter for sales agency collaboration
Request of collaboration
Letter to Retain Old Customers
With Discounts
Message to Customer / Business Partner
Appointment of Partner
Message to Customer / Business Partner
Change from Partnership to Private Company
Message to Customer / Business Partner
Death of a Colleague
Message to Customer / Business Partner
Replacement of Company Employee
Notification to Clients / Customers
New Version of Product
Notification to Clients / Suppliers / Service Providers / Business Partners
Welcome New Resident
Notification to Clients / Suppliers / Service Providers / Business Partners
Welcome Visitors and Invitation to Meeting
Pamphlet / Notice / Invitation
Event
Product / Goods Information Request / Enquiry
Sponsoring Free Products
Quotation Letter for Interior Design/Decorations
For New Tenant/Home Owner
Quotation Letter for Interior Design/Decorations
For Old Client/Customer
Reaching Out to Customer
Customer Has Discontinued Orders
Reopening stores
Coronavirus / COVID-19
Reopening stores
Hotel Expansion
Request for Feedback
Customer Survey
Request for Feedback
Market Research
Request for Feedback
Product Survey
Response to Product / Goods Enquiry
Agree to Sponsor Free Products
Response to Product / Goods Enquiry
New Technology
Sales / Marketing Communication
Anniversary Sale
Sales / Marketing Communication
Birthday Gift
Sales / Marketing Communication
Cancel Subscription
Sales / Marketing Communication
Customer Survey
Sales / Marketing Communication
Distributor Sale
Sales / Marketing Communication
E-Newsletter
Sales / Marketing Communication
Expansion of Service
Sales / Marketing Communication
Free Trial
Sales / Marketing Communication
Grand Opening Sale
Sales / Marketing Communication
Holiday Sale
Sales / Marketing Communication
Introduction of New Sales Representative
Sales / Marketing Communication
Introduction to Supplier from Distributor
Sales / Marketing Communication
Opening New Store
Sales / Marketing Communication
Sale of staples / commodities
Sales / Marketing Communication
Selling a Franchise
Sales / Marketing Communication
Seminar on Financial Planning
Sales / Marketing Communication
Shop Closure
Sales / Marketing Communication
Shop Relocation
Sales / Marketing Communication
Suspension of Service (COVID-19)
Sales / Marketing Communication
Suspension of Service (Staff Shortage)
Sales / Marketing Communication
Travel Advisory Information
Sales / Marketing Communication
Wish List Updates
Sales Letter Resort /Appeal to Affordability
Dictation / Secretary / Recording
Sales Letter Resort /Appeal to Affordability
Panel System/Solar Panel
Sales Letter Resort /Appeal to Affordability
Tyre/Motor Vehicle/Car
Sales Letter Resort /Appeal to Empathy
Fundraising/Charity/Disability
Sales Letter Resort /Appeal to Safety/Predictability
Life Insurance / Scheme
Sales Letter Resort /Appeal to Time/Labour Saving
Dishwasher/Washer/Laundry
Sales Letter Resort /Appeal to Warmth
Underwear/Clothes
Thank You Letter
Attending an Event
Thank You Letter
Long-time Client
Thank You Letter
New Customers

Documents

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