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Document Description
The 'Appraisal letter' is a document that provides feedback and recognition to an employee regarding their performance over a specific period. It is an important document as it serves multiple purposes, including acknowledging the employee's achievements, providing constructive feedback, and communicating any changes in their position, responsibilities, salary, or bonus.
The document starts with the title 'Appraisal letter' to clearly indicate its purpose. It includes the contact information of the company, such as the company name, address, phone number, and email. This information is essential for identification and communication purposes.
The letter is addressed to the employee by their first name and last name. It includes the current date to ensure accuracy and timeliness. The opening paragraph states the purpose of the letter, which is to provide feedback on the employee's performance during a specific appraisal period.
The letter emphasizes that the employee's performance has been excellent and consistently meets or exceeds the company's standards and expectations. This highlights the importance of the employee's contributions and recognizes their achievements.
If the employee is being promoted to a new position, the letter mentions the promotion and specifies the effective date. This information is crucial for the employee to understand their new role and responsibilities.
The letter also mentions any changes in the employee's responsibilities. It states the new responsibilities and mentions the person to whom the employee will be reporting. This ensures clarity and helps the employee understand their role within the team.
If the employee is eligible for a bonus, the letter mentions the bonus amount as a recognition of their efforts. This motivates the employee and reinforces their value to the company.
If there is a change in the employee's salary, the letter specifies the new salary and refers the employee to the employee's handbook for more details about remuneration and benefits at their level. This ensures transparency and provides the employee with the necessary information.
The letter concludes by expressing appreciation for the employee's work and dedication. It encourages the employee to continue demonstrating exemplary dedication to their work.
The 'Appraisal letter' is a comprehensive document that covers all aspects of providing feedback and recognition to an employee. It ensures clear communication and sets expectations for the employee's future performance and responsibilities.
How to use this document?
1. Start by entering the company's contact information, including the company name, address, phone number, and email. This ensures accurate identification and communication.
2. Address the letter to the employee by their first name and last name. Include the current date for timeliness.
3. Begin the letter by stating the purpose, which is to provide feedback on the employee's performance during a specific appraisal period.
4. Highlight the employee's excellent performance and their consistent ability to meet or exceed the company's standards and expectations.
5. If the employee is being promoted to a new position, mention the promotion and specify the effective date. This helps the employee understand their new role.
6. If there are changes in the employee's responsibilities, clearly state the new responsibilities and mention the person to whom the employee will be reporting.
7. If the employee is eligible for a bonus, mention the bonus amount as a recognition of their efforts.
8. If there is a change in the employee's salary, specify the new salary and refer the employee to the employee's handbook for more details.
9. Conclude the letter by expressing appreciation for the employee's work and dedication. Encourage them to continue demonstrating exemplary dedication.
10. Sign the letter with the account first name, account last name, and account job title at account job company. This adds a personal touch and ensures authenticity.
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