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The document titled 'Notification to Employee / Staff' is an important communication tool used by employers to address employee misconduct and issue a final written warning. The document begins with a brief introduction, stating the purpose of the letter, which is to confirm a previous discussion regarding the employee's misconduct. The letter is addressed to the employee by their first and last name, along with their address.
The content of the letter starts with a salutation, addressing the employee by their first name. It then proceeds to mention the specific rule that has been broken by the employee, followed by a statement of the investigation conducted by the company. The letter clearly states that the employee has been found guilty of misconduct.
The document emphasizes the seriousness of the misconduct by stating that if such behavior recurs, the company will have no choice but to terminate the employee's employment. The letter is signed off by the account first name and last name, along with their job title.
Overall, this document serves as a formal notification to the employee regarding their misconduct and warns them about the potential consequences if the behavior continues.
Guidance for using the 'Notification to Employee / Staff' document:
1. Begin by addressing the employee: Start the letter by addressing the employee by their first and last name, along with their address. This ensures that the letter reaches the intended recipient.
2. State the purpose of the letter: Clearly state that the letter is a final written warning and is being issued to confirm a previous discussion regarding the employee's misconduct. This sets the context for the rest of the letter.
3. Specify the broken rule: Clearly mention the specific rule that has been broken by the employee. This helps the employee understand the nature of their misconduct.
4. Provide details of the investigation: Briefly mention the investigation conducted by the company to establish the employee's guilt. This adds credibility to the warning.
5. Emphasize the seriousness of the misconduct: Clearly state that if the misconduct recurs, the company will be forced to terminate the employee's employment. This highlights the gravity of the situation.
6. Sign off the letter: End the letter by signing off with the account first name and last name, along with their job title. This adds authenticity to the document.
It is important to remember that this document should be used in accordance with the company's policies and procedures. It is recommended to seek legal advice if there are any doubts or concerns regarding the issuance of a final written warning to an employee.