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Document Description
The document titled 'Letter to Employee's Doctor' is an important communication tool used by an employer to request a report on an employee's medical condition. The purpose of this document is to gather information necessary for administering statutory sick pay and the company's sick pay scheme, as well as to plan the work in the department. The letter is addressed to the employee's doctor and begins with a polite salutation.
The content of the document consists of several sections. The first section includes the account information of the employee, such as their first name, last name, job title, and address. This information is essential for identifying the employee and ensuring that the report pertains to the correct individual.
The next section requests the doctor to provide a detailed report on the patient's work-related features. This includes information about the management responsibility, physical effort required, work schedule, and specific duties performed. These details are crucial for understanding the nature of the employee's work and assessing their ability to perform their job.
The document also includes a summary of the employee's absence record for the past year. This information helps the employer track the employee's attendance and identify any patterns or underlying medical reasons for their absences.
Additionally, the document includes a section where the employee grants permission for the employer to inquire about their medical condition. The employee can choose whether they wish to have access to the report under the Access to Medical Reports Act 1988.
The letter concludes with a request for the doctor to provide information about the likely date of the employee's return to work, any anticipated disabilities, the duration of the disability, and any reasonable adjustments that could be made to accommodate the employee's condition. The doctor is also asked if there are any underlying medical reasons for the employee's attendance record and whether the employee is likely to be able to render regular and efficient service in the future. Finally, the doctor is given the opportunity to make any specific recommendations that could assist in finding the employee an alternative job if necessary.
In summary, the 'Letter to Employee's Doctor' is a crucial document that facilitates communication between an employer and an employee's doctor. It serves the purpose of gathering essential information about the employee's medical condition and work-related capabilities, which is necessary for administering sick pay and planning work within the organization.
How to use this document?
1. Obtain the necessary account information of the employee, including their first name, last name, job title, and address.
2. Request the employee's doctor to provide a detailed report on the patient's work-related features, such as management responsibility, physical effort required, work schedule, and specific duties performed.
3. Summarize the employee's absence record for the past year, including the total number of days lost and the number of days lost in the current and previous months.
4. Ensure that the employee has granted permission for the employer to inquire about their medical condition under the Access to Medical Reports Act 1988.
5. Request the doctor to provide information about the likely date of the employee's return to work, any anticipated disabilities, the duration of the disability, and any reasonable adjustments that could be made to accommodate the employee's condition.
6. Inquire if there are any underlying medical reasons for the employee's attendance record and whether the employee is likely to be able to render regular and efficient service in the future.
7. Give the doctor the opportunity to make any specific recommendations that could assist in finding the employee an alternative job if necessary.
8. Enclose a stamped addressed envelope for the doctor to send the report and attach the doctor's account to the report following the BMA guidance on fees.
9. Request an early reply from the doctor.
Note: It is important to focus on the practical implications of using this document, such as ensuring accurate and detailed information is provided, obtaining the necessary permissions, and allowing the doctor to make recommendations for alternative job opportunities if needed.
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