This document can be used as a template for the investigator / HR department as a job offer letter with the main terms. It sets out the title, salary, starting date, direct manager and the probation period of the job and the other essential information that forms part of the employment contract.
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The 'Job Offer Letter' is a document that serves as an official job offer to a candidate. It is an important document as it outlines the terms and conditions of employment and provides crucial information to the candidate. The letter begins by addressing the recipient and stating the purpose of the letter, which is to offer them a specific position within the company. It mentions the salary offered, the starting date of employment, and the main terms and conditions of the job.
The letter then goes on to provide detailed information about various aspects of the employment. It specifies the place of work, the frequency of salary reviews, the method of payment, and the benefits offered. It also mentions the performance management process, the hours of work, the holiday entitlement, and the company pension scheme.
The letter further clarifies the nature of the job, whether it is permanent, fixed-term, temporary, or to cover maternity leave. It highlights that the offer is subject to satisfactory results from necessary pre-employment checks and mentions the existence of a probationary period that needs to be completed successfully.
The recipient is informed that they will report to a specific manager upon starting the job. It is emphasized that a written statement of terms and conditions of employment will be provided on or before the recipient's first day at work, which will contain full details of the job's terms and conditions.
The letter concludes by inviting the recipient to contact the sender if they have any queries and requesting them to sign and date the attached copy of the letter to accept the offer. The sender expresses their delight in offering the opportunity and looks forward to the recipient joining the organization and working together. The letter is considered part of the recipient's contract of employment.
To use the 'Job Offer Letter' effectively, follow these steps:
1. Review the entire letter to understand the terms and conditions of the job offer. Pay attention to the position offered, the salary, and the starting date of employment.
2. Take note of the main terms and conditions mentioned in the letter, such as the place of work, salary reviews, payment method, benefits, performance management process, hours of work, holiday entitlement, and company pension scheme.
3. Understand the nature of the job, whether it is permanent, fixed-term, temporary, or to cover maternity leave. Be aware that the offer is subject to pre-employment checks and a probationary period.
4. Familiarize yourself with the reporting structure and know who your manager will be.
5. Expect to receive a written statement of terms and conditions of employment before your first day at work. This document will provide comprehensive details about your employment.
6. If you have any questions or concerns about the contents of the letter, the upcoming written statement, or the pre-employment checks, reach out to the sender for clarification.
7. To accept the job offer, sign and date the attached copy of the letter as instructed and return it in the provided stamped and addressed envelope.
8. Prepare yourself to join the organization and look forward to starting your new role. Remember that the letter is considered part of your contract of employment.