Invite Employees for Consultation Meeting
Redundancy/Alternative Employment/Lay-Off
This document can be used as a template for the investigator / HR department to inform the employee of the time of a consultation meeting. It sets out the attendees of the consultation meeting, the provisions that would be discussed in the meeting and the organisations the employee can turn to for help.
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Document Description
The document titled 'Invite Employees for Consultation Meeting' is an important communication tool used by an organization to invite employees to a consultation meeting. The document begins with the account holder's first name, last name, job address, and a single-line address. The current date is also mentioned.
The document is addressed to the recipient as 'Dear Sir/Madam' and extends an invitation to them for a consultation meeting on a specific date and time. The recipient is informed that they can bring a work colleague or a trade union representative along with them to the meeting.
The purpose of the meeting is then outlined in a bullet-point format. The organization aims to discuss and explore ways of avoiding or reducing redundancies and reaching an agreement if possible. The recipient is given the opportunity to make suggestions and raise any questions they may have. The organization also aims to consider possible suitable alternative employment within the organization and seeks to agree on criteria for selecting staff if redundancies become necessary. The document also mentions the intention to explain the selection process agreed with the relevant trade union or employee representative body. Additionally, the organization aims to identify the recipient's needs during the process and provide necessary support or assistance.
The recipient is encouraged to think about any specific topics they would like to discuss in more detail before the meeting. After the meeting, the organization assures the recipient that all representations made will be considered. If there are any outstanding issues or concerns, a further consultation meeting may be scheduled. The recipient will be kept informed and involved in any decisions made.
If the proposed meeting time or date is not suitable for the recipient, they are instructed to contact the sender to try and reschedule the meeting. The document concludes by offering the recipient the opportunity to ask any questions and encourages them to utilize support services such as the employee assistance program during this potentially difficult time.
Overall, the document serves as a formal invitation to employees for a consultation meeting, outlining the purpose of the meeting and providing necessary information and instructions.
How to use this document?
1. Enter the account holder's first name, last name, job address, and a single-line address in the designated fields.
2. Address the recipient as 'Dear Sir/Madam' and specify the date and time of the consultation meeting.
3. Inform the recipient that they can bring a work colleague or a trade union representative to the meeting.
4. Clearly outline the purpose of the meeting using bullet points. Discuss ways to avoid or reduce redundancies, encourage suggestions and questions from the recipient, consider alternative employment options, agree on staff selection criteria if necessary, explain the selection process, and offer support and assistance.
5. Prompt the recipient to think about specific topics they would like to discuss in more detail before the meeting.
6. Assure the recipient that all representations made during the meeting will be considered and mention the possibility of a further consultation meeting if needed.
7. Provide contact information for rescheduling the meeting if the proposed time or date is not suitable.
8. Encourage the recipient to ask any questions and suggest utilizing support services like the employee assistance program.
Note: Adapt the document to include relevant names, dates, and contact information specific to the organization and recipient.
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