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The document titled 'Job Description' is an outline that provides a detailed description of a job. It is an essential document for any organization as it serves multiple purposes. The importance of this document lies in its ability to clearly define the job title, department/section, main purposes of the job, key tasks, key results/objectives, and the person responsible for staff/equipment. By having a well-defined job description, organizations can ensure that there is clarity and alignment regarding the roles and responsibilities of each employee.
The entire document is divided into several sections, each serving a specific purpose. The first section is the job title, which clearly states the title of the job. This is crucial as it helps in identifying the position and its relevance within the organization. The next section is the department/section, which specifies the department or section to which the job belongs. This information helps in organizing and categorizing job roles within the organization.
The main purposes of the job section is where the document outlines the primary objectives or goals of the job. This section provides a high-level overview of what the job aims to achieve. It helps in setting expectations and aligning the job with the overall objectives of the organization. The key tasks section is where the document lists the specific tasks or activities that the job entails. This section provides a detailed breakdown of the day-to-day responsibilities of the job.
The key results/objectives section outlines the measurable outcomes or objectives that the job is expected to achieve. This section helps in evaluating the performance and success of the job. It provides a clear understanding of what is expected from the job in terms of results. The responsible for staff/equipment section specifies the person who is accountable for managing the staff and equipment related to the job. This section helps in defining the reporting structure and ensuring that there is clarity regarding the chain of command.
Lastly, the reporting to section mentions the name and title of the line manager to whom the job reports. This information is crucial as it helps in establishing the reporting relationship and ensuring effective communication within the organization. Overall, the 'Job Description' document is a comprehensive outline that provides a detailed description of a job, its responsibilities, and its objectives. It serves as a crucial tool for organizations to ensure clarity, alignment, and effective management of their workforce.
1. Identify the job title: Clearly define the job title that accurately reflects the position.
2. Specify the department/section: Indicate the specific department or section to which the job belongs.
3. Define the main purposes of the job: Clearly outline the primary objectives or goals that the job aims to achieve.
4. List the key tasks: Provide a detailed breakdown of the specific tasks or activities that the job entails.
5. Outline the key results/objectives: Clearly define the measurable outcomes or objectives that the job is expected to achieve.
6. Assign responsibility for staff/equipment: Specify the person who is accountable for managing the staff and equipment related to the job.
7. Establish reporting relationship: Mention the name and title of the line manager to whom the job reports.
Note: It is important to regularly review and update the job description to ensure it remains accurate and aligned with the evolving needs of the organization.