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Document Description
The document titled 'Letter to Service Provider seeking Special / Additional Service' is an important communication tool used to request a special or additional service from a service provider. The document begins with a brief introduction, addressing the recipient as 'sir/madam' or the name of the company. It includes the current date and the sender's contact information, such as their name, address, phone number, and email.
The content of the letter varies depending on whether the sender is an individual or a representative of a company. If the sender is an individual, they express their understanding that the recipient's company provides a particular service and inquire about the availability of that service on a specific date. They acknowledge the high demand for services due to the coronavirus crisis and request information about alternative dates and pricing if the requested date is not available. The sender also explains the reason for needing the service and expresses gratitude for the recipient's support.
If the sender is a representative of a company, they provide additional information about the company, such as the job title and the company's name and address. The rest of the content is similar to the individual sender's letter, including the acknowledgment of the high demand for services, the request for alternative dates and pricing, the explanation of the reason for needing the service, and the expression of gratitude.
The letter concludes with an invitation for the recipient to contact the sender if they have any questions, providing the sender's phone number and email address. It ends with a closing salutation, such as 'yours sincerely,' followed by the sender's name.
Overall, this document serves as a formal request for a special or additional service, demonstrating the sender's understanding of the recipient's expertise and expressing appreciation for their assistance during a challenging time.
How to use this document?
1. Begin the letter by addressing the recipient as 'sir/madam' or the name of the company.
2. Include the current date and provide your contact information, such as your name, address, phone number, and email.
3. If you are an individual, express your understanding that the recipient's company provides the desired service and inquire about its availability on a specific date. Acknowledge the high demand for services due to the coronavirus crisis.
4. If you are a representative of a company, provide additional information about the company, such as the job title and the company's name and address.
5. Request information about alternative dates and pricing if the requested date is not available.
6. Explain the reason for needing the service and express gratitude for the recipient's support.
7. Invite the recipient to contact you if they have any questions, providing your phone number and email address.
8. End the letter with a closing salutation, such as 'yours sincerely,' followed by your name.
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