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Document Description
This template is used by an employee or team leader to update his/her supervisor regarding the status of a project.
The template allows different content for if the project is still in progress, almost complete or has already been completed.
How to use this Document?
A progress report is exactly what it sounds like—a document that explains in detail how far you’ve gone towards the completion of a project.
It outlines the activities you’ve carried out, the tasks you’ve completed, and the milestones you’ve reached vis-à-vis your project plan.
This letter should be used by read carefully by the employee and supervisor.
A brief status update, what has been completed, what is left to be done and the expected deadlines should be included.
Progress reports are important because:
1. It gets everyone on the same page
Each person who receives a copy of the report will know what has been accomplished. This prevents confusion about what has been or has yet to be done.
2. It facilitates collaboration
This is especially important when different teams work together. Knowing what the other team is up to helps prevent working in silos and also reduces task redundancy.
It also helps one team identify areas where it can offer help or team up with others.
3. It improves transparency and accountability by providing a paper trail
When you submit your report, you’ve placed on record that you’ve accomplished a task or explained why your results were different than expected. Once the document has been accepted, it becomes part of the project’s official documentation.
So, just in case someone accuses you in the future of failing to accomplish a task or not reporting a problem, you can point to the progress report as proof that you did so.
On the flip side, if your project ever gets nominated for an award, you can be sure validators will come seeking documents that explain how the entire thing was accomplished.
4. It improves project evaluation and review
Next time you plan for a project, your team can examine documents, including progress reports, of previous projects to find out what was done right, what went wrong, and what can be improved.
Previous reports can shed light on systemic issues, loopholes, and other causes of delay or failure—both internal and external—that must be avoided or resolved.
5. It provides insights for future planning
When the supervisor knows what tasks have been accomplished, he or she can focus on monitoring progress towards the next stages of the project.
When a report shows that delays have occurred, the supervisor is able to investigate the problems that hindered progress and take steps to prevent them from happening again in the future.
The supervisor will also be able to adjust the project timeline if absolutely needed, or instruct teams to double down.
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