Join Now
Browse Template

HVAC Contract


Get a comprehensive HVAC service contract to ensure your HVAC system's maintenance and repair needs are met. Download the template in word or pdf now.

How to Tailor the Document for Your Need?


Create Document

Fill in the details of the parties. You can click the "Fill with Member’s Information" button to complete it with information saved to your account.


Fill Information

Please fill in any additional information by following the step-by-step guide on the left hand side of the preview document and click the "Next" button.


Get Document

When you are done, click the "Get Document" button and you can download the document in Word or PDF format.


Review Document

Please get all parties to review the document carefully and make any final modifications to ensure that the details are correct before signing the document.

Document Preview

Document Description

An HVAC service contract is a vital document that outlines the terms and conditions of the agreement between a HVAC Provider and a client for the maintenance and repair of HVAC equipment. The contract specifies the scope of work, duration of the contract, service fees, invoicing and payment terms, warranty, liability, governing law, and entire agreement.

Regular maintenance of HVAC equipment is essential to ensure it functions efficiently and prolong its lifespan. An HVAC service contract outlines the scope of work required to maintain the equipment in optimal condition, including cleaning and replacement of filters, checking refrigerant levels, and inspecting electrical components. By adhering to a regular maintenance schedule, HVAC systems can operate at peak performance, minimizing the risk of unexpected breakdowns and costly repairs.

The contract term specifies the length of time the HVAC service contract is in effect. This duration can be a few months or several years, depending on the client's requirements. The contract also outlines how the agreement can be terminated, as well as any notice periods required.

Service fees are a crucial aspect of an HVAC service contract. The fees cover the cost of labor, materials, and equipment required to perform the maintenance and repair work outlined in the contract.

An HVAC service contract also provides a warranty for work performed under the agreement. The HVAC Provider warrants that all work performed will be of high quality and carried out in a professional and workmanlike manner. 

The governing law clause specifies the state law that will govern the HVAC service contract, and any dispute arising under the contract will be resolved in accordance with the laws of that state. The entire agreement clause ensures that the HVAC service contract constitutes the entire agreement between the parties and supersedes any prior agreements, negotiations, and understandings.

In summary, an HVAC service contract is a crucial document that outlines the terms and conditions of the agreement between a HVAC Provider and a client for the maintenance and repair of HVAC equipment. It is essential to understand the scope of work, service fees,  and payment terms, warranty, liability, governing law, and entire agreement before signing an HVAC service contract. 


How to use this Document?

If you need to enter into a service agreement with another party, this document can help you do so easily. Here are the steps you should follow to use this document effectively:

1. Begin by entering the date of the agreement and the names and addresses of both parties involved. Party 1 is the HVAC Provider and Party 2 is the customer.

2. Make sure to understand the definitions of the terms used in the agreement. The agreement includes a description of the work that will be carried out, the completion date, and the agreement price.

3. The HVAC Provider is responsible for carrying out the work with due diligence and in a good and workmanlike manner, using good quality materials and a high standard of workmanship.

4. The HVAC Provider should also comply with any instructions or variations issued by the Customer in relation to the Work. If the instructions are given orally, they should be confirmed in writing within 5 days.

5. The HVAC Provider shall keep a competent person in charge at the site of the Work and comply with any statute, statutory instrument, rule or order, or any regulation or bylaws applicable to the Work.

6. The Work should be completed by the Completion Date, but if it becomes apparent that the Work will not be completed by the Completion Date for good reason, then the Customer may grant an extension of time for completion as it thinks fair and reasonable. If the Work is not completed by the Completion Date, the Customer shall be entitled to liquidated damages.

7. Any defects, excessive shrinkages or other faults that appear within the warranty period should be promptly made good by the HVAC Provider at its own expense.

By following these steps, you can use this document to help protect both parties' interests when entering into a service agreement.


Related Documents