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Service Agreement - Event Planning


This document can be used as an event planning contract template. It is a service agreement suitable for event planning services. Under this agreement, a Servicer is to provide event planning services to a Customer for an Agreed Price. This agreement is drafted in Neutral Form.

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Document Description

The Service Agreement - Event Planning is a crucial document that outlines the terms and conditions between the servicer and the customer for event planning services. This agreement highlights the importance of the document by ensuring that both parties are clearly identified and aware of their obligations. The document begins with a detailed interpretation section, defining key terms and providing clarity on the context of the agreement. It then proceeds to outline the servicer's obligations, including the provision of event planning services within the budgetary guidelines provided by the customer. The servicer is required to perform the services in a professional and diligent manner, adhering to industry standards and applicable laws and regulations.


The document also covers pre-event consultation, where the parties discuss the specific services the customer requires and any personal preferences. It emphasizes the importance of completing the work within the agreed-upon completion date, with provisions for extensions and liquidated damages in case of non-completion. The agreement further addresses service fees, payment terms, and the reimbursement of expenses incurred by the servicer. It highlights the need for permits and licenses, as well as the servicer's responsibility to maintain appropriate insurance coverage.


Warranties and indemnities are also included in the agreement, ensuring that both parties promptly report any delays, problems, or complaints related to the services. The document provides provisions for termination, ownership of materials, confidentiality, and announcements/publicity. It also includes clauses for amendment, assignment, severability, further assurance, warranty of capacity and power, force majeure, and jurisdiction. The agreement concludes with provisions for notices and service, as well as the option for execution in counterparts.


Overall, this Service Agreement - Event Planning is a comprehensive and detailed document that protects the interests of both the servicer and the customer, ensuring a clear understanding of their rights and responsibilities throughout the event planning process.

How to use this document?

1. Begin by entering the Contractor's and Customer's information in the agreement, including their principal place of business. This ensures that both parties are clearly identified.

2. Specify the agreed price and completion date of the work to be carried out by the Contractor. Clearly describe the type(s) of services to be provided by the Contractor. This ensures that both parties are aware of the expectations, deadlines, and scope of work.

3. Agree on the length of warranty and time of payment after the completion of the work. Both parties should be aware of the payment terms and the length of the warranty.

4. If the work is not completed by the completion date, specify the amount of damages per week that the Customer is entitled to. This ensures that both parties are aware of the consequences of non-completion.

5. The Customer should review and approve any contemplated services that may bind them financially. The Contractor should obtain prior written approval from the Customer for such services.

6. The Contractor should provide the services in a professional and diligent manner, complying with all applicable laws and regulations.

7. Both parties should engage in a pre-event consultation to discuss the specific services required, budgetary guidelines, and personal preferences.

8. The Customer should pay the agreed service fee in accordance with the provided schedule. The Contractor should invoice the Customer 7 days prior to the payment date.

9. The Contractor should keep an exact record of any expenses incurred while performing the services and submit an itemized invoice with proof of purchase and receipt.

10. The Customer should notify the Contractor in writing of any disputes with an invoice within 10 business days from the date of receipt.

11. The Contractor should obtain all necessary licenses, permits, and permissions to provide the services.

12. Both parties should be aware of the cancellation policy, including the minimum notice required and any applicable cancellation fees.

13. The Contractor should ensure that its employees have passed a comprehensive background check and have no criminal history or listing on any sex-offender registry.

14. The Customer grants the Contractor the right to use, alter, and publish photographs of the event for commercial or other purposes.

15. The Contractor should obtain the necessary licenses and approvals for doing business in the relevant jurisdiction and maintain appropriate insurance coverage.

16. Both parties should promptly notify each other of any delays, problems, or complaints related to the services.

17. The agreement may be terminated by either party upon written notice, subject to the specified termination provisions.

18. The Customer shall have ownership of materials delivered to or placed on the site, while intellectual property developed under the agreement becomes the property of the Customer.

19. Both parties shall keep confidential any information disclosed during the agreement, except as required by law or with prior written approval.

20. Any announcements or disclosures related to the agreement require prior written approval, unless required by law or regulatory bodies.

21. Any variations to the agreement must be in writing and signed by the parties.

22. The agreement cannot be assigned or subcontracted without the prior written consent of the other party.

23. If any provision of the agreement is held to be illegal or unenforceable, the parties shall negotiate a valid substitute provision.

24. The parties shall perform all further acts and execute any necessary documents to implement and give effect to the agreement.

25. The agreement shall be governed by the laws of the relevant jurisdiction, and any disputes shall be resolved amicably or through arbitration if necessary.

26. Any notices under the agreement shall be given in writing and deemed duly given when delivered by hand, e-mail, or post, as specified in the agreement.

27. The agreement may be executed in counterparts, with each counterpart constituting an original document.

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